Medical Administrator with Security Clearance

People, Technology & Processes, LLC; Gainesville (MS); On-site; USD 60,000 - 90,000; Full time

Job summary

People, Technology & Processes, LLC seeks a Medical Administrator to oversee a comprehensive medical records program at a federally regulated facility in Mississippi. The role requires strong knowledge of records management, policy implementation, and coordination with clinical and administrative teams.

Responsibilities include developing medico-legal procedures, ensuring compliance with federal and state statutes, training staff, and supporting data retrieval for studies and QA initiatives.

Qualifications

• Comprehensive knowledge of medical records management and admin principles.
• Experience designing policies for medico-legal documents and correspondence.
• Familiarity with Federal, State, and local statutes.
• Experience with data retrieval for health care studies.
• Ability to advise management on records procedures.

Responsibilities

• Plan, manage, develop, and maintain a medical records program.
• Develop and implement policies for processing medico-legal documents and for documentation, storage, and retrieval.
• Advise management and staff on medical records procedures and solutions.
• Coordinate with personnel to manage admission, treatment, transfer, and discharge of patients.
• Design, conduct, and test in-service education programs for medical records staff.
• Plan and test utilization review, QA, and risk management programs.
• Advise on automated systems to meet information requirements.
• Plan for computer technology to collect healthcare data and manage records.
• Review data and provide recommendations for resource efficiency.
• Make projections on growth of the medical records system and implement design changes.

Skills

Medical records management

Policy development

Project management

Data retrieval

Tools

EHR systems

Computer applications

Job description

Position title: Medical Administrator Location: Stennis Space Center, Mississippi Clearance required: SECRET

Responsibilities include (but are not limited to):

• Plan, manage, develop, and maintain a medical records program.
• Develop and implement policies and procedures for processing medico-legal documents, insurance and correspondence requests, and for the documentation, storage, and retrieval of medical records information in accordance with Federal, State, and local statutes.
• Advise management and staff on medical records procedures and problems and provide solutions.
• Advise staff members or research investigators on methods for recording and retrieving health care data for special studies and perform data retrieval.
• Coordinate with appropriate personnel to manage, supervise, and perform administrative work related to the admission, treatment, transfer, and discharge of patients.
• Design, conduct, and test an in-service education program for medical records employees, medical staff, students, and other healthcare personnel.
• Plan, organize, implement, and test the hospital's medical records utilization review, quality assurance, and risk management programs.
• Advise on the design, development, and evaluation of automated systems to meet the technological needs for information required to manage resources.
• Plan for, justify, test, and advise on the use of computer technology for collecting healthcare information, statistical data, and managing a medical records program.
• Plan, organize, and evaluate the facility's case mix and systems for resource allocation.
• Review and analyze information from data systems and provide recommendations for more efficient use of resources.
• Make projections on the growth of the medical records system and implement design changes to accommodate program expansion.
• Must possess comprehensive knowledge of medical records management and administrative principles, practices, and procedures necessary to plan, manage, and maintain a medical records program.
• Demonstrated ability to develop and implement policies and procedures for processing medico-legal documents, insurance requests, and correspondence in compliance with Federal, State, and local statutes.
• Proven experience in program and project management, including the ability to develop detailed plans, establish objectives, and manage short- and long-range planning activities.
• Familiarity with government and agency budget systems and an acute awareness of the cost of medical equipment, supplies, and services.
• Experience in designing, conducting, and testing in-service education programs for medical records employees and other healthcare personnel.
• Ability to plan, organize, implement, and test a facility's medical records utilization review, quality assurance, and risk management programs.
• Experience advising on the design, development, and evaluation of automated systems and computer technology for managing healthcare information.
• Must possess knowledge of legal principles, regulations, and standards for the control and use of medical records, including handling subpoenas and assessing risk.
• Demonstrated ability to review and analyze data from information systems and provide recommendations for the efficient use of resources.
• Experience serving on hospital committees and contributing to policy decisions impacting medical records management.