Corrections- Medical Program Assistant Associate

TeemaGroup; Sturtevant (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

TEEMA Solutions Group is seeking a detail-oriented healthcare administrative professional to process and manage medical record reviews and releases. The role involves retrieving, reviewing, redact­ing, and preparing records in line with HIPAA and organizational policies, and coordinating document releases for clinicians.

Responsibilities include scanning and uploading ~400 records weekly into the EMR system, supporting 12 clinicians with scheduling and documentation, and maintaining accurate

Qualifications

• High school diploma or equivalent required; healthcare admin training preferred.
• Experience in a medical office or health information management is preferred.
• Experience with EMR/EHR systems and HIPAA knowledge.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and standard office equipment.
• Ability to handle confidential information discreetly.
• Ability to manage multiple priorities in a fast-paced healthcare environment.

Responsibilities

• Process and manage patient and legal requests for medical record reviews and releases.
• Retrieve, review, redact, and prepare healthcare records per privacy regulations and policies.
• Coordinate and facilitate medical record reviews and document releases.
• Scan and upload roughly 400 medical records per week into the EMR system.
• Provide administrative support to about 12 clinicians, including scheduling and documentation.
• Maintain accurate electronic records and filing.
• Prioritize a high-volume workload and meet deadlines.
• Communicate professionally with patients, attorneys, providers, and internal teams.
• Perform general admin duties to support clinic operations.

Skills

EMR/EHR systems

HIPAA compliance

Microsoft Office

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Healthcare admin coursework

Tools

EPIC EMR

Microsoft Office Suite

Job description

Process and manage patient and legal requests for medical record reviews and releases.

Retrieve, review, redact, and prepare healthcare records in accordance with applicable privacy regulations and organizational policies.

Coordinate and facilitate medical record reviews and document releases.

Scan and accurately upload approximately 400 medical records/documents per week into the electronic medical record (EMR) system.

Provide administrative support to approximately 12 clinicians, assisting with scheduling, documentation, correspondence, and other daily operational needs.

Maintain accurate electronic records and ensure all documentation is filed appropriately.

Prioritize and manage a high-volume workload while meeting established deadlines.

Communicate professionally with patients, attorneys, healthcare providers, and internal departments.

Perform general administrative duties to support efficient clinic operations.

This is a high-volume administrative position requiring exceptional organizational and time management skills. The role routinely manages 40-50 patient and legal medical record requests each month while supporting multiple clinicians and maintaining a significant document scanning workload. Success in this position requires the ability to work independently, maintain accuracy under pressure, and effectively prioritize competing responsibilities.

Experience/Qualifications

• High school diploma or equivalent required; post-secondary education in healthcare administration or medical office support preferred.
• Previous experience in a medical office, healthcare administration, health information management, or related field preferred.
• Experience working with Electronic Medical Records (EMR/EHR) systems.
• Knowledge of HIPAA and medical record confidentiality requirements.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and standard office equipment.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities in a fast-paced healthcare environment.