Senior Medical Records Specialist

Herndon Solutions Group; Center (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A healthcare solutions provider is seeking a Senior Medical Records Specialist in Texas. This role involves organizing, maintaining, and controlling medical records in compliance with regulations. Responsibilities include managing patient information release, preparing reports, and ensuring quality control. Candidates should have strong attention to detail, communication skills, and proficiency in healthcare software. A high school diploma and two years of training in medical records management are required. This position offers competitive compensation in a supportive environment.

Qualifications

• Two years of academic training in medical records management and coding.
• Proficiency in computer use and data entry.
• Familiarity with ICD coding and medical terminology.

Responsibilities

• Maintain medical records according to regulations.
• Manage release and tracking of patient information.
• Prepare reports for data reporting needs.

Skills

Attention to detail

Strong communication skills

Customer service skills

Education

High school diploma or GED

Associate or bachelor’s degree in a health-related field

Tools

Healthcare software

Computer for data entry

Job description

Under general direction, the Senior Medical Records Specialist is responsible for the organization, maintenance, and control of medical records in compliance with federal, state, and NASA requirements. This role will ensure proper processing, release, and tracking of patient information while supporting scheduling and data reporting functions of the clinic.

How You Will Fulfill Your Mission

• Maintain all medical records in accordance with applicable retention schedules and regulations
• Manage the release, tracking, and return of records; maintain suspense files
• Schedule patient health exams and coordinate using relevant software systems
• Ensure appropriate authorization is obtained for releasing records to outside agencies under Privacy Act requirements
• Prepare reports to meet internal and external data reporting needs
• Retrieve, file, and process medical records as needed for appointments, referrals, and administrative needs
• Perform quality control reviews on records and record handling
• Support all other duties as assigned

The duties and responsibilities described in this position description in no way state or imply that these are the only duties performed. This position may require that additional duties and responsibilities be performed.

Why We Value You

• You are able to work independently and show a high level of initiative and attention to detail.
• You have a consistent character and do not yield to pressure to compromise or cut corners.
• You have a strong ability to communicate effectively with superiors, colleagues, and customers by clearly expressing your intent and understanding the focus and purpose of the conversation while allowing each person to get their point across.
• You are open to new ideas and innovations and can create modifications or changes in yourself to adapt or suit a new environment/situation.
• You have faith in your own ideas and ability to be successful.
• You hold yourself to the highest standard and work to inspire your team to produce quality work.

Specific Knowledge/Certification Requirements

Minimum Qualifications

• High school diploma or GED
• Two years of academic training in medical records management and coding
• Proficiency in computer use, data entry, and healthcare software
• Strong communication and customer service skills
• Familiarity with ICD coding, healthcare data systems, and medical terminology

Preferred Qualifications

• Associate or bachelor’s degree in a health, administrative, or related field
• Current CPR certification
• Familiarity with medical readiness standards and procedures of the Navy Medical Department, Military Sealift Command, and Office of Personnel Management (OPM) for civil service employees

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Working Conditions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Physical Demands: While performing the duties of this job, the employee may be required to walk, sit, or stand for extended periods of time; reach with hands and arms; balance; stoop; talk or hear; have sufficient manual dexterity to operate a keyboard, calculator, telephone, and other such office equipment as necessary; may occasionally move and/or lift up to 50 pounds or more with assistance. Specific visual abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
• Work Environment: Work will mainly be performed in an office setting and occasionally with irregular hours.
• Travel: A low amount of travel away from office may be required.