Medical Administrative Specialist for Federal Exams

TIDEWATER INC; Laurel (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

Tidewater Inc. is seeking a Medical Administrative Assistant to support the U.S. Secret Service at the Rowley Training Facility in Laurel, MD.

The role involves coordinating medical exams, managing sensitive documentation, and ensuring smooth communication between applicants, vendors, and internal teams. You will thrive in a fast-paced, secure environment, bringing strong Excel and Outlook skills, attention to detail, and a commitment to confidentiality as you support health-and-safety

Qualifications

• Minimum of 8 years’ experience in a medical administrative role.
• Proficiency in Microsoft Excel and Outlook.
• Strong communication and organizational skills.
• Ability to handle sensitive information confidentially.
• Experience managing multiple tasks in a high-stakes, secure environment.

Responsibilities

• Review and respond to daily emails with vendor regarding applicant exam statuses.
• Maintain and update Excel spreadsheets tracking scheduled exams, follow-ups, and no-shows.
• Notify vendor to cancel exams for applicants who failed polygraph or background checks.
• Address applicant inquiries and concerns via email or phone.
• Monitor deferred applicants and follow up on required documentation and appointments.
• Organize applicant exam files and documentation.
• Distribute MRB referral and appointment confirmations to employee supervisors.
• Prepare employee summaries for board review.
• Circulate medical records to Legal for redaction and compliance.
• Maintain and organize MRB case folders and deliver them to board members prior to meetings.
• Update and manage the MRB tracking spreadsheet.
• Communicate MRB decisions to senior management for approval.
• Prepare and organize Fitness for Duty case files.
• Confirm employee clearance status with supervisors.
• Notify supervisors of scheduled exams.
• Coordinate building access for employees undergoing evaluations.
• Liaise with vendor to schedule psychological evaluations.
• Track Fitness for Duty cases and decisions in Excel.
• Draft and send formal memorandums for medical evaluations.
• Notify vendors of retired or separated employees.
• Provide administrative support to the medical team as needed.
• Upload and maintain medical documentation in electronic medical record systems.
• Assist with administrative operations within the on-site Health Unit.

Skills

Strong communication

Organizational skills

Attention to detail

Tools

Microsoft Excel

Outlook

Job description

Tidewater Inc. is seeking a Medical Administrative Assistant to support the U.S. Secret Service at the Rowley Training Facility in Laurel, MD.

The role involves coordinating medical exams, managing sensitive documentation, and ensuring smooth communication between applicants, vendors, and internal teams. You will thrive in a fast-paced, secure environment, bringing strong Excel and Outlook skills, attention to detail, and a commitment to confidentiality as you support health-and-safety