Medical Administrative Specialist - Exams & Records

Tidewater Inc.; Laurel (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical and dental coverage

Life insurance

Disability insurance (short & long‑mtd

401k match

Tuition assistance

Performance-based incentive bonus

Flexible work environment

Job summary

Tidewater Inc. is seeking a Medical Administrative Assistant to support the U.S. Secret Service at the Rowley Training Facility.

You will coordinate medical exams, manage sensitive documentation, and ensure smooth communication between applicants, vendors, and internal teams. Ideal candidates bring extensive medical administration experience, strong attention to detail, and the ability to thrive in a fast-paced, secure environment.

Qualifications

• Minimum of 8 years of experience in a medical administrative role.
• Proficiency in Microsoft Excel and Outlook.
• Strong communication and organizational skills.
• Ability to handle sensitive information confidentially.
• Experience managing multiple tasks in a high-stakes, secure environment.

Responsibilities

• Review and respond to daily emails with vendors regarding applicant exam statuses.
• Maintain and update Excel spreadsheets tracking scheduled exams, follow-ups, and no-shows.
• Notify vendors to cancel exams for applicants who failed polygraph or background checks.
• Organize applicant exam files and documentation.
• Provide administrative support to the medical team and maintain electronic medical records.

Skills

Communication skills

Organizational skills

Tools

Microsoft Excel

Outlook

Job description

Tidewater Inc. is seeking a Medical Administrative Assistant to support the U.S. Secret Service at the Rowley Training Facility.

You will coordinate medical exams, manage sensitive documentation, and ensure smooth communication between applicants, vendors, and internal teams. Ideal candidates bring extensive medical administration experience, strong attention to detail, and the ability to thrive in a fast-paced, secure environment.