Medical Administration Officer

U.S. Department of Veterans Affairs; Providence (RI); Remote; USD 121,000 - 157,000; Full time

Job summary

Department of Veterans Affairs is seeking a Medical Administration Officer to serve as Chief of the Business Office for the VA Providence Healthcare System. The role is full-time, 40 hours per week, with telework eligibility.

The position oversees budget, staffing, HIM, travel, and compliance, providing senior administration across inpatient and outpatient care services at VABHS in Providence.

Qualifications

• No educational substitution at this grade level.

Responsibilities

• Serves as senior administrative official for the Business Office across the VA Providence Healthcare System.
• Directs planning, integration, and evaluation of all Business Office functions supporting inpatient and outpatient care delivery across VABHS.
• Leads multidisciplinary workgroups to develop and revise SOPs governing admissions, transfers, discharges, bed management, and after-hours administrative coverage.
• Manages budget and resource planning; allocates funds within the Business Office budget and ensures resources align with priorities.
• Advises the Associate Director on personnel resource needs and staffing, supervising three subordinate supervisors and their units.

Job description

• Department: Department of Veterans Affairs

This position serves as Chief, Business Office for the VA Providence Healthcare System and reports to the Associate Medical Center Director (Associate Director, Operations Service Line). The position is full-time at 40-hours per week.

Key Responsibilities

The Medical Administrative Officer serves as the senior administrative official for the Business Office. Duties include, but are not limited to: Program and Policy Management. Directs the planning, integration, and evaluation of all Business Office functions supporting inpatient and outpatient care delivery across VABHS.

Leads multidisciplinary workgroups with representatives from Nursing, Medicine, Mental Health, Social Work, Fiscal, Health Information Management, and other administrative services to develop and revise SOPs governing admissions, transfers, discharges, bed management, and after-hours administrative coverage. Budget and Resource Management.

Exercises discretionary authority to allocate and reallocate funds within the Business Office budget without case-by-case approval from higher authority. Develops annual budget estimates for all Business Office activities and long-range financial and resource planning for the service. Monitors execution of fund control points across all sections, identifies variances, and directs corrective action to ensure resources are aligned with mission priorities and workload demands.

Advises the Associate Director on current and projected personnel resource needs and staffing requirements affected by workload changes. Supervisory and Personnel Management. Serves as first-line supervisor for three subordinate supervisors directing distinct Business Office units: the Chief of Travel, the Chief, Health Information Management, and the Supervisory Medical Administration Specialist.

Exercises final authority for the full range of personnel actions recommended by subordinate supervisors including selections, performance ratings, and disciplinary actions with higher-level clearance required only for removals and awards above delegated dollar thresholds. Identifies training and development needs and ensures appropriate training is provided. Hears and resolves group grievances or serious employee complaints referred by subordinate supervisors.

Heath Information Management Program Oversight. Oversees the Chief, Health Information Management (CHIM) in the direction of the facility's HIM program, including health record documentation, medical coding, clinical documentation integrity, release of information, records management, and transcription/speech recognition services.

Reviews HIM program performance data, compliance with Joint Commission and CARF accreditation standards, and audit findings, directing corrective action through the CHIM as needed. Travel Program Oversight.

Directs the Chief of Travel in the administration of the Beneficiary Travel (BTSSS) and Veterans Transportation Service (VTS) programs, including claims processing, eligibility determinations, vehicle and contract coordination, and scheduling operations supporting Veteran access to care across all VABHS campuses and CBOCs. Reviews program performance data and directs corrective action through the Chief of Travel to ensure timely, compliant service delivery.

Coordination and Compliance. Ensures inpatient discharge follow-up appointments are consistently requested, scheduled, and monitored in accordance with VHA directives and local policy. Serves as principal advisor to the Deputy Executive Director Medical Center and other executive leaders on inpatient business operations, access, and resource utilization, and may serve as Acting Chief in the Associate Director's absence when so designated. Work Schedule: To be determined.

Telework: Available, as determined by the agency policy (Ad-Hoc). Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Officer/PD04269A Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized. Notifications: Veterans' preference does not apply for internal or other current permanent Federal agency employees.

Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System.

Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Selectee required to serve one year supervisory/managerial probationary period. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted).

In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is not a Bargaining Unit position. This position is covered by locality-based comparability pay.

Requirements & Education

There is no educational substitution at this grade level

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $120548 – $156715/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-11-13.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-12 · Not affiliated with or endorsed by OPM or USAJOBS.gov