Administrative Officer

Veterans Health Administration

Kansas City (MO)

Remote

USD 51,000 - 82,000

Full time

4 days ago

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Job summary

The Veterans Health Administration is seeking an Administrative Officer to support the Nurse Executive and facility leadership at the Kansas City VA Medical Center. The role emphasizes administrative management, HR liaison duties, program support, procurement, budgeting, and quality service across the Nurse Executive's Office.

You will supervise daily operations, coordinate HR actions and organizational charts, plan events and visits, and ensure compliance with policies and accreditation

Qualifications

Federal employment experience preferred, particularly in healthcare administration.
Experience with administrative management, contracting, and budgeting.
Ability to coordinate HR actions, staffing, and organizational documents.

Responsibilities

Oversee daily operations of the Nurse Executive's Office and implement administrative policies.
Serve as HR liaison for recruitment, position descriptions, and personnel actions; maintain org charts.
Provide program support for boards, events, and VIP visits; manage conferencing and communications.
Manage procurement, COR duties, and records; oversee property, equipment, and supply controls.
Direct budgeting and financial management; monitor funds and reconcile reports.
Ensure quality and customer service; support accreditation readiness and compliance.

Job description

Department: Department of Veterans Affairs

The AO contributes to the definition of the health care system vision, values, goals, and action plans that support the KCVAMC's strategic plan. The position contributes to the quarterly and annual report of the Medical Center's performance. The AO acts as a resource person in planning, reviewing, or revising policies and procedures that impact patient care and service policy.

Key Responsibilities

As an Administrative Officer supporting the Nurse Executive and facility senior leadership, you will: Administrative Management 30%: Oversee daily operations of the Nurse Executive's Office. Develop and implement administrative policies, procedures, and internal controls to improve efficiency and ensure compliance. Serve as principal advisor on administrative management issues and as an extension of the Nurse Executive in explaining policies and resolving problems.

Human Resources Liaison 25%: Serve as the Nurse Executive's Office Service Representative for all HR actions. Coordinate recruitment requests, position descriptions, job announcements, and personnel actions. Monitor FTEE resources, track vacancies/recruitments, and advise leadership on staffing, organizational structure, and resource allocation. Ensure accuracy of organizational charts and HR documentation.

Program Support 20%: Provide external board support for public-facing entities including Veterans Engagement Boards and Research Foundations. Plan and execute organization-wide events, congressional/DoD/VA Central Office visits, and employee communications. Oversee conference room scheduling, congressional/White House Hotline inquiries, and responses to VISN/VACO information requests. Procurement/COR 15%: Manage procurement activities for the Nurse Executive's Office.

Prepare procurement requests, evaluate proposals, serve as Contracting Officer's Representative (COR), and maintain records. Oversee property management, equipment utilization surveys, and supply controls to ensure efficient use of resources. Budgeting/Financial Management 10%: Direct and monitor execution of the Nurse Executive's fund control points.

Track account balances, review financial reports, resolve discrepancies, and ensure expenditures are properly authorized and documented. Quality & Customer Service: Perform quality management and performance improvement monitoring for administrative processes. Provide professional support to internal/external customers, including patients, families, congressional staff, and VA leadership.

Ensure timely, courteous, and accurate service in accordance with VA customer service standards. Other Duties: Serve as Automated Data Processing Applications Coordinator (ADPAC). Maintain Nurse Executive's calendar, travel, and commitments. Support accreditation readiness for The Joint Commission, IG, and other reviews.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Preferred Experience: Administrative and Contracting experience in a healthcare environment. Work Schedule: Monday-Friday 7:30 am - 4:00 pm Telework: Ad-hoc only Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD09674-0 and PD09675-0 Financial Disclosure Report: Not required

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $51283 – $81553/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-11-16.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.