Media Operations Analyst: Reconciliation & Insights

Digitas North America; Boston (MA); On-site; USD 50,000 - 71,000; Full time

Job summary

Digitas North America is seeking a Media Business Operations Analyst to collaborate with Media, Accounts Payable and Client Finance on invoice reconciliation, monthly closings, and reporting. You will ensure accuracy, maintain financial documentation, and support procurement and billing processes within a fast-paced agency setting.

The role emphasizes cross-functional collaboration, process improvement, and adherence to client budgets.

Qualifications

• Four-year degree.
• 1-2 years’ experience.
• Creative agency experience desired.
• Effective time management skills.
• Proficiency in MS Office suite (MS Excel, MS Word, MS PowerPoint).
• Comfortable with technology and computers.
• Ability to multi-task and show initiative.
• Proficient in managing numbers.
• Team player.
• Strong leadership qualities.
• Detail oriented.
• Highly organized.
• Strong interpersonal skills.
• Self-motivated.
• Innovative problem solver.
• Fiscally responsible.
• Familiarity with prompt-based interaction and commonly used generative AI tools is a plus.

Responsibilities

• Manage monthly requests for invoices with partners.
• Complete invoice reconciliation upon media delivery verification.
• Perform invoice discrepancy resolution in a timely fashion.
• Manage pending invoice list for your account(s) weekly and report progress to manager.
• Prepare and submit all new partner setup and bill / pay needs.
• Provide ad hoc spend reporting, media billing and project support as applicable.
• Impart daily support to media, finance, accounts payable, and partners.
• Conduct weekly analysis to ensure media campaigns within client authorized budgets, ensure Insertion Order acceptance.
• Participant and organize bi-weekly meetings to discuss key financial KPI’s and discrepancy resolution needs.
• Execute monthly media delivery process to verify delivery adheres to contracted deliverables and client expectations.
• Reconcile monthly campaign delivery in line with client mandated reconciliation and payment deadlines.
• Support media teams in monthly client billing approvals to identify areas of review to promote accuracy.
• Fulfill campaign audits by validating financial documentation and proper storage.
• Become proficient with media buying tool, campaign financial life cycle, procurement system, buying best practices and audit procedures to achieve overall operational efficiency.

Skills

Analytical skills

Multitasking

Teamwork

Leadership

Attention to detail

Organizational skills

Numbers proficiency

Fiscally responsible

AI tools familiarity

Education

Four-year degree

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Digitas North America is seeking a Media Business Operations Analyst to collaborate with Media, Accounts Payable and Client Finance on invoice reconciliation, monthly closings, and reporting. You will ensure accuracy, maintain financial documentation, and support procurement and billing processes within a fast-paced agency setting.

The role emphasizes cross-functional collaboration, process improvement, and adherence to client budgets.