Mechanical Engineering Admin Specialist

UW-Madison College of Engineering; Madison (WI); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Vacation, holidays and sick leave

Competitive insurance

Retirement benefits

Job summary

UW-Madison College of Engineering is seeking an Administrative Assistant II to support the Department of Mechanical Engineering with essential administrative tasks. This in-person, on-site position serves as the primary contact for the department office and requires strong organizational and communication skills in a fast-paced environment.

The role involves handling communications, records, and basic financial transactions for department events, with a starting hourly rate of $24.00.

Qualifications

• Extensive experience in customer service and/or public facing professional office environment required.
• Extensive experience with Microsoft Office required
• Experience collaborating with a team on projects, developing standards, sharing ideas and coordinating workflows.

Responsibilities

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Assists with financial transactions related to department events.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Skills

Customer service

Microsoft Office

Team collaboration

Education

Associate degree

Job description

UW-Madison College of Engineering is seeking an Administrative Assistant II to support the Department of Mechanical Engineering with essential administrative tasks. This in-person, on-site position serves as the primary contact for the department office and requires strong organizational and communication skills in a fast-paced environment.

The role involves handling communications, records, and basic financial transactions for department events, with a starting hourly rate of $24.00.