Mechanical Engineering Office Manager: Strategic Administrative Lead

UWMSN University of Wisconsin Madison; United States; On-site; USD 27,000 - 39,000; Full time

Job summary

University of Wisconsin–Madison’s College of Engineering, Department of Mechanical Engineering, seeks an Administrative Assistant II to act as the primary contact for the ME department and provide essential administrative support in a fast-paced setting.

Under supervision, you will handle communications, scheduling, and basic financial tasks for events, ensuring confidentiality, professionalism, and effective teamwork within a diverse department.

Qualifications

• Extensive experience in customer service or public-facing office environment.
• Extensive experience with Microsoft Office.
• Experience collaborating with a team on projects and coordinating workflows.

Responsibilities

• Serves as a first point of contact for department inquiries and directs complex questions appropriately.
• Sends, receives, copies, and distributes communications following policies and procedures.
• Collects and prepares communications materials using established sources and technology.
• Maintains electronic/physical records per department policies.
• Assists with financial transactions related to department events.
• Schedules meetings, conferences, travel, and unit operations.

Skills

Customer service

Office administration

Communication

Team collaboration

Education

Associate’s degree

Tools

Microsoft Office

Job description

University of Wisconsin–Madison’s College of Engineering, Department of Mechanical Engineering, seeks an Administrative Assistant II to act as the primary contact for the ME department and provide essential administrative support in a fast-paced setting.

Under supervision, you will handle communications, scheduling, and basic financial tasks for events, ensuring confidentiality, professionalism, and effective teamwork within a diverse department.