Department Assistant of Mechanical and

University of Wisconsin-Platteville; Platteville (WI); On-site; USD 25,000 - 33,000; Full time

Job summary

The University of Wisconsin-Platteville invites applications for a Department Assistant in Mechanical and Industrial Engineering. This full-time position provides general administrative support to the department, acting as a primary contact for faculty, staff, students, and external partners.

The ideal candidate will manage scheduling, records, communications, and department workflows, support budgeting and purchasing, and assist with academic processes and events to keep operations running

Responsibilities

• Serve as the department's primary point of contact, providing professional customer service to faculty, staff, students, administrators, campus partners, and external constituents.
• Coordinates daily office operations, including scheduling, communications, meeting logistics, and general office support.
• Maintains records and coordinates projects and program components, identifying opportunities for process improvements and resolving issues related to systems and programs.

Job description

JOB REQUIREMENTS: Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Department Assistant of Mechanical and Industrial Engineering. Job Category: University Staff. Employment Type: Regular. Job Profile: Department Assistant Position.

Summary: The Department Assistant for Mechanical and Industrial Engineering provides general administrative support to the Mechanical and Industrial Engineering department. The Department Assistant serves as a primary point of contact and provides administrative coordination to support faculty, staff, students, campus partners, and external constituents. This is a full-time, benefit and paid leave eligible position with an hourly rate of $20.50. Key Job Responsibilities:

• Administrative Support and Office Operations: Serves as the primary point of contact for the department, providing professional customer service to faculty, staff, students, administrators, campus partners, and external constituents. Provides administrative support to assigned administrators, faculty, and staff. Coordinates daily office operations, including scheduling, communications, meeting logistics, and general office support. Develops, implements, and maintains methods and organizational systems for the maintenance of electronic and physical records in accordance with established policies and procedures. Coordinates projects and program components, including scheduling, logistics, department workflow, and identifies opportunities for process improvements. Identifies, troubleshoots, and resolves issues related to technical systems, administrative processes, and programs supporting department operations.
• Budget and Purchasing Support: Monitors department, unit, or program budgets and expenditures and may assist in the development of budget projections. Processes purchasing requests, invoices, payments, and other financial transactions in accordance with university procedures. Maintains purchasing records and documentation.
• Academic and Program Support: Supports academic processes including scheduling, course-related materials, records management, reporting, and other departmental needs. Assists with student inquiries, referrals, and general academic support. Coordinates department communications, events, meetings, and program activities. Supports faculty and staff.

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. The names of nominees and applicants who have not requested in writing that their identities be kept confidential, and of all finalists, will be released upon request. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.