In-Person Administrative Lead — Mechanical Eng Office

Universities of Wisconsin; Madison (WI); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Vacation leave

Sick leave

Insurance

Retirement benefits

Job summary

Universities of Wisconsin—Madison seeks an Administrative Assistant II in the Mechanical Engineering department to support the department office under the Department Administrator. This role serves as the primary contact, handling communications, records, and travel logistics in a fast-paced environment.

Regular, in-person position with starting pay at $24.00 per hour, negotiable based on experience and qualifications.

Qualifications

• Extensive experience in customer service and/or public facing professional office environment required.
• Extensive experience with Microsoft Office required.
• Experience collaborating with a team on projects, developing standards, sharing ideas and coordinating workflows.

Responsibilities

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Assists with financial transactions related to department events.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Skills

Customer service

Public facing office environment

Microsoft Office

Education

Associate degree preferred

Tools

Workday

Job description

Universities of Wisconsin—Madison seeks an Administrative Assistant II in the Mechanical Engineering department to support the department office under the Department Administrator. This role serves as the primary contact, handling communications, records, and travel logistics in a fast-paced environment.

Regular, in-person position with starting pay at $24.00 per hour, negotiable based on experience and qualifications.