Mathematics Department Operations & Budget Administrator

Drexel University; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Drexel University in Philadelphia’s University City area seeks a Department Administrator for the Mathematics Department. This role supports faculty and staff, handling daily operations, finances, purchasing, and HR-related tasks under the Department Head, with liaison to the Dean’s Office.

The position emphasizes process improvement, compliance with university policies, and service-oriented problem solving to enhance department efficiency and effectiveness.

Qualifications

• Bachelor's degree or equivalent combination of education and work experience.
• Minimum of 5 years of experience in higher education, budget management, and/or customer service.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong communication, analytical, and detail-oriented abilities.
• Ability to work independently and as part of a team.
• Demonstrated commitment to follow-through and problem-solving.

Responsibilities

• Oversee financial tasks including budget compliance for cost-centers (unrestricted, restricted, designated, gift).
• Support departmental leadership on spending, objectives, and compliance.
• Manage purchasing and monthly card statement reconciliations; document all financial transactions.
• Process all departmental hiring paperwork and onboarding for adjuncts, faculty, staff, students, temporary employees.
• Maintain records, oversee space and events, and coordinate with various university offices.
• Liaise with the Dean's Office and College/University units to improve operational efficiency.

Skills

Analytical skills

Excellent communication

Attention to detail

Multi-tasking

Customer service

Independent work

Interpersonal skills

Problem solving

Critical thinking

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Drexel University in Philadelphia’s University City area seeks a Department Administrator for the Mathematics Department. This role supports faculty and staff, handling daily operations, finances, purchasing, and HR-related tasks under the Department Head, with liaison to the Dean’s Office.

The position emphasizes process improvement, compliance with university policies, and service-oriented problem solving to enhance department efficiency and effectiveness.