Department Operations & Finance Administrator

Drexel University; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Tuition benefits

Remote/flexible work options

403(b) Retirement Plan match

Wellness program

Job summary

Drexel University in Philadelphia seeks a detail-oriented Department Administrator for the College of Arts and Sciences, Department of English & Philosophy. Under the Department Head, you will manage academic, operational, and financial activities, ensuring compliant, efficient operations and strong support for faculty, staff, and students.

You will handle day-to-day purchasing, hiring, budget reporting, and liaison with offices like Procurement, HR, and the Dean’s Office to support teaching and

Qualifications

• Bachelor's degree or equivalent combination of education and work experience.
• At least 5 years of experience in higher education, budget management or customer service.
• Strong interpersonal and collaborative teamwork abilities.
• Excellent computer skills with Microsoft Office; high proficiency in Excel.
• Ability to handle highly confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong attention to detail and multi-tasking capabilities.
• Ability to think critically and solve problems, escalating where needed.

Responsibilities

• Manage departmental cost-centers, personnel and operating expenses within budget.
• Support departmental leadership on spending, objectives and compliance.
• Oversee purchasing and monthly reconciliation of P-card statements.
• Document all financial transactions; complete labor redistributions and journal entries.
• Guide staff on purchasing, reimbursement and awards distribution practices.
• Prepare annual budget and activity reports.
• Serve as primary budget contact for the Office of the Dean (CoAS).
• Coordinate with Procurement, HR, Payroll, and other offices for operations.
• Process hiring paperwork for adjuncts, faculty, staff, students, and visitors.
• Support recruitment and onboarding; ensure HR policies are followed.
• Approve time sheets; manage space and office equipment as needed.
• Maintain records and assist with faculty life-cycle processes.

Skills

Interpersonal skills

Team collaboration

Analytical skills

Attention to detail

Communication skills

Critical thinking

Budget management

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Excel

Job description

Drexel University in Philadelphia seeks a detail-oriented Department Administrator for the College of Arts and Sciences, Department of English & Philosophy. Under the Department Head, you will manage academic, operational, and financial activities, ensuring compliant, efficient operations and strong support for faculty, staff, and students.

You will handle day-to-day purchasing, hiring, budget reporting, and liaison with offices like Procurement, HR, and the Dean’s Office to support teaching and