Administrative Coordinator - Science Departments (Onsite)

Drexel University; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 26,000 - 39,000; Full time

Benefits offered by this job

Remote and flexible work options

11% 403(b) Retirement Plan match

Free tuition for employee and depend-

Dependent tuition program

Job summary

Drexel University, located in University City—Philadelphia, PA, invites applications for an Administrative Coordinator in the Departments of Chemistry and Physics. This in-person, full-time role supports two departments, handling office operations, calendars, communications, and events.

The position emphasizes strong organization, effective communication, and independent, collaborative work with department heads and staff.

Qualifications

• Minimum of a HS Diploma or GED and 3 years of administrative experience.
• Strong interpersonal, verbal, and written communications skills.
• Proficient with MS Office Suite including Word, Excel, and Outlook.
• Ability to switch gears depending on processing and/or project deadlines, and remain flexible/adapt to changing priorities.
• Ability to work independently and collaboratively.
• Ability to work occasional evenings to support events.

Responsibilities

• Manage the physical office space and daily operations of the Department(s) including mail, shipping, space access, and supplies.
• Greet visitors and direct them with a collegial attitude.
• Coordinate departmental calendars, schedules, and events.
• Manage departmental inboxes and support listservs.
• Maintain physical and digital files with retention policies.
• Handle calls and organize meetings notes and reports.
• Arrange travel for faculty and departmental guests.
• Submit faculty book orders and collect syllabi for courses.
• Provide general administrative and executive support to staff and committees.

Skills

MS Office (Word, Excel, Outlook)

Interpersonal communication

Written communication

Adaptability

Team collaboration

Evenings support events

Education

HS Diploma or GED

Tools

Banner

Job description

Drexel University, located in University City—Philadelphia, PA, invites applications for an Administrative Coordinator in the Departments of Chemistry and Physics. This in-person, full-time role supports two departments, handling office operations, calendars, communications, and events.

The position emphasizes strong organization, effective communication, and independent, collaborative work with department heads and staff.