Mason City Schools - Accounting Specialist - AP, Contracts, and Vendor Support

The Greater Cincinnati School Application Consortium; Mason (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Mason City Schools is seeking an Accounting Specialist to support AP, contracts and vendor activities in the Treasurer's Office. Duties include processing purchase orders, vendor setup, and reimbursements, with involvement in board agendas and minutes.

The role requires strong office management skills, confidentiality, and the ability to work under deadlines in a team environment. Salary commensurate with experience.

Qualifications

• Familiar with office management systems and procedures.
• Experience with State Software, SCview, or Bonefish is a plus.
• Ability to multitask and meet strict deadlines.
• Strong verbal and written communication skills.
• Discretion and confidentiality when handling sensitive information.
• Proven ability to work effectively as part of a team.
• High school diploma or equivalent.

Responsibilities

• Post encumbrances and process purchase orders with vendor data.
• Prepare monthly utility, insurance and miscellaneous bills for payment.
• Process annual beginning-of-fiscal-year POs.
• Add/update vendors in USAS.
• Prepare quarterly cell-phone reimbursement invoices.
• Assist with board meeting agendas, contracts, and minutes.
• Support GAAP/CAFR accrual reporting and fixed asset inventory.
• Coordinate signatures on contracts and filing.

Skills

Google Suite

MS Office

Multitasking

Communication

Discretion

Team player

Education

High School diploma or equivalent

Tools

State Software

SCview

Bonefish

Job description

Mason City Schools - Accounting Specialist - AP, Contracts, and Vendor Support JobID: 46820

• Position Type: Secretarial and Office Personnel
• Date Posted: 10/13/2026
• Location: Mason City Schools - Mason Central Office

POSITION TITLE:Accounting Specialist - AP, Contracts, & Vendor Support - Treasurer's Office

CONTRACT:260 days per year (Year-round)

PERFORMANCE RESPONSIBILITIES:

Duties to include tasks within the following areas:

• Posting of encumbrances/processing purchase orders, including entering, dating, numbering, vendor numbers, separating for distribution and mailing or fax.
• Prepare monthly utility, insurance and miscellaneous bills for payment
• Process annual beginning of fiscal year PO's.
• Add new/update current vendors in USAS
• Update cell phone reimbursement lists and prepare quarterly cell phone reimbursement invoices
• Complete credit applications and obtain signature of Treasurer or Assistant Treasurer to return to vendor

2. Assist with prep and related tasks for monthly Board of Education meetings:

• Add contracts and financial reports to agenda for approval
• Prepare Independent Contractor contracts
• Coordinate signatures on contracts and file contracts where appropriate.
• Update athletic event workers list for approval
• Add donation amounts to agenda for approval
• Prepare and send donation letters to donors monthly/quarterly
• Prepare meeting minutes

3 .Assist with the following accounting and business related tasks:

• GAAP or CAFR annual Accrual report as directed by the Treasurer or Assistant Treasurer.
• Processing of excess cost reporting
• Student activity group accounting, including facilitating information and signatures for Enrichment Contracts
• Public records requests
• Fixed asset inventory
• Managing and tracking of district copiers, RFP's, etc.

Ordering miscellaneous items for the Treasurer ' s Office as needed

4. Effective operation of technology

5. All other duties necessary for the efficient operation of the Accounting Department, including cooperation with others and a helping hand when needed

6. Other duties as directed by the Treasurer or Assistant Treasurer.

SKILLS AND QUALIFICATIONS REQUIRED:

• * Full comprehension of office management systems and procedures including but not limited to Google suite, MS Office, Etc.
• * Background in State Software, SCview, and/or Bonefish is a plus
• * Ability to multitask and prioritize daily workload to meet strict deadlines
• * High level verbal and communication skills
• * Discretion and confidentiality
• * Proven ability to work as a member of a team
• * High School diploma or equivalent

SALARY- Commensurate with experience

FLSA STATUS -Classified

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER...Mason City Schools does not discriminate nor tolerate harassment in its employment opportunities, educational programs or activities for any reason including on the basis of race, color, religion, national origin, sex, disability, military status, ancestry, sexual orientation, age or genetic information.