Mason City Schools - Accounting Specialist - AP, Contracts, and Vendor Support

Mason City School District; Cincinnati (OH); Presencial; USD 52.000 - 65.000; Jornada completa

Descripción de la vacante

Mason City School District in Cincinnati, Ohio, seeks an Accounting Specialist in the Treasurer's Office to support accounts payable, contracts, and vendor processes. This full-time role is posted for 260 days per year and involves essential financial duties and vendor management.

Key tasks include posting encumbrances, processing purchase orders, updating vendor data in USAS, handling contract preparation, and assisting with Board of Education materials.

Formación

• Full comprehension of office management systems and procedures including but not limited to Google suite and MS Office.
• Background in State Software, SCview, and/or Bonefish is a plus.
• Ability to multitask and prioritize daily workload to meet deadlines.
• High level verbal and communication skills.
• Discretion and confidentiality.
• Proven ability to work as a member of a team.

Responsabilidades

• Post encumbrances and process purchase orders, including vendor data entry and distribution.
• Prepare monthly utility, insurance and miscellaneous bills for payment.
• Process annual beginning-of-fiscal-year POs and update vendor records.
• Prepare and coordinate independent contractor contracts; coordinate signatures.
• Assist with monthly Board of Education materials; add contracts and financial reports to agendas.
• Support accounting tasks such as accruals, CAFR-related work, and records requests.

Conocimientos

Office management

Multitasking

Verbal communication

Discretion

Teamwork

Google Suite

MS Office

Educación

High School diploma or equivalent

Herramientas

State Software

SCview

Bonefish

Descripción del empleo

Mason City Schools - Accounting Specialist - AP, Contracts, and Vendor Support

Mason City School District Greater Cincinnati School Application Consortium - Cincinnati, Ohio Open in Google Maps

This job is also posted in Ohio Education Job Board: Ohio's resource for jobs in education

Job Details

Job ID: 5958339

Application Deadline: Posted until filled

Posted: Oct 13, 2026 3:23 PM (UTC)

Job Description

POSITION TITLE: Accounting Specialist - AP, Contracts, & Vendor Support - Treasurer's Office

CONTRACT: 260 days per year (Year-round)

Performance Responsibilities

• Operation of the following routine tasks: Posting of encumbrances/processing purchase orders, including entering, dating, numbering, vendor numbers, separating for distribution and mailing or fax.
• Prepare monthly utility, insurance and miscellaneous bills for payment
• Process annual beginning of fiscal year PO's.
• Add new/update current vendors in USAS
• Update cell phone reimbursement lists and prepare quarterly cell phone reimbursement invoices
• Complete credit applications and obtain signature of Treasurer or Assistant Treasurer to return to vendor
• Assist with prep and related tasks for monthly Board of Education meetings: Add contracts and financial reports to agenda for approval
• Prepare Independent Contractor contracts
• Coordinate signatures on contracts and file contracts where appropriate.
• Update athletic event workers list for approval
• Add donation amounts to agenda for approval
• Prepare and send donation letters to donors monthly/quarterly
• Prepare meeting minutes
• Assist with the following accounting and business related tasks: GAAP or CAFR annual Accrual report as directed by the Treasurer or Assistant Treasurer.
• Processing of excess cost reporting
• Student activity group accounting, including facilitating information and signatures for Enrichment Contracts
• Public records requests
• Fixed asset inventory
• Managing and tracking of district copiers, RFP's, etc.
• Ordering miscellaneous items for the Treasurer's Office as needed
• Effective operation of technology
• All other duties necessary for the efficient operation of the Accounting Department, including cooperation with others and a helping hand when needed
• Other duties as directed by the Treasurer or Assistant Treasurer.

Skills and Qualifications Required

• Full comprehension of office management systems and procedures including but not limited to Google suite, MS Office, Etc.
• Background in State Software, SCview, and/or Bonefish is a plus
• Ability to multitask and prioritize daily workload to meet strict deadlines
• High level verbal and communication skills
• Discretion and confidentiality
• Proven ability to work as a member of a team
• High School diploma or equivalent

SALARY- Commensurate with experience

FLSA STATUS -Classified

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER... Mason City Schools does not discriminate nor tolerate harassment in its employment opportunities, educational programs or activities for any reason including on the basis of race, color, religion, national origin, sex, disability, military status, ancestry, sexual orientation, age or genetic information.

Position Type: Full-time

Job Categories

• Classroom Teacher > Accounting
• Support Staff > Accounting/Bookkeeping

Contact Information

• District Contact
• Please See Posting
• Null, Ohio Null
• Phone: Please see posting
• Email: [e-mail]