Staff Accountant, Accounts Payable

West Ottawa Public Schools; United States; On-site; USD 28,000 - 31,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

State retirement plan

Job summary

West Ottawa Public Schools is seeking a Staff Accountant, Accounts Payable Posting to join the Central Office. The role reports to the Director of Finance and begins immediately, handling AP processing, requisitions, POs, and vendor communications.

The ideal candidate has an accounting/finance background, strong Excel skills, familiarity with GAAP, and the ability to work independently with accuracy and confidentiality in a fast-paced environment.

Qualifications

• Requires bachelor's in accounting/finance or associate with commensurate experience.
• Proficient in Excel and Microsoft Office; familiarity with accounting systems.
• Knowledge of school fund accounting and GAAP.
• Strong organizational and communication skills; confidentiality.
• Ability to prioritize and work independently; reliable attendance.

Responsibilities

• Process and enter invoices into Munis (REP accounting system).
• Enter requisitions and create purchase orders in Munis.
• Sort and match invoices to purchase orders.
• Review invoices for account number accuracy and obtain signatures.
• Distribute incoming invoices to appropriate staff in business office.
• Ensure timely and accurate entry of all payments in Munis.
• Balance accounts payable checks against reports; prepare checks for mailing.
• Maintain communications with vendors and inform departments of discrepancies.
• Track outstanding checks monthly; process and file year-end 1099s.

Skills

Excel proficiency

GAAP knowledge

Interpersonal skills

Organizational skills

Attention to detail

Independent work

Communication skills

Education

Bachelor's or Associate degree in accounting/finance

Tools

Munis

Microsoft Office

Job description

Notice of Support Staff Posting
Position: Staff Accountant, Accounts Payable Posting # 4160
- Central Office

Posting Dates: November 3, 2026 - Until Filled
Reports To: Director of Finance
Beginning: Immediately

Broad Statement of Responsibilities:

Responsible for processing accounting transactions, compiling financial reports, maintaining accurate records for documentation and control.

Qualifications:

• Bachelor's degree in accounting/finance or Associate's degree with commensurate experience preferred. Non-degree and prior experience would be considered.
• Proficient at Microsoft Excel and knowledge of other Microsoft Suite products and computerized accounting systems.
• Familiarity with school fund accounting procedures and systems preferred.
• Familiar with General Accepted Accounting Procedures (GAAP)
• Broad knowledge of organization operations, policies, and procedures.
• Must possess a positive attitude and interpersonal skills to clearly communicate to both internal and external stakeholders both verbally and in writing.
• High level of organizational and problem-solving skills with the ability to prioritize and work independently with confidentiality, trust, and accuracy.
• Predictable and reliable attendance, essential.
• Ability to adapt and respond to multiple priorities and demands, adapt to interruptions, work on several projects at the same time, work on tasks requiring accuracy and attention to detail, and handle pressures related to multiple deadlines.

Job Responsibilities & Specific Duties: Accounts Payable

• Process and enter invoices into Munis (REP accounting system).
• Enter requisitions and create purchase orders in Munis.
• Sort and match invoices to purchase orders.
• Review invoices for account number accuracy and obtain signature approvals.
• Distribute incoming invoices and statements to appropriate staff, when received by the business office.
• Ensure timely and accurate entry of all payments in Munis.
• Balance accounts payable checks against financial system reports. Run accounts payable checks and prepare checks for mailing.
• Maintain positive communications with vendors and inform departments of all payment discrepancies. Resolve discrepancies and respond to vendor inquiries regarding payment status.
• Track outstanding checks on a monthly basis.
• Responsible for the processing and filing of 1099's for year-end tax reporting.

Other Information:

• Process district employee reimbursements.
• Completes year end audit tasks including accounts payable, due to other government accrual reconciliations and entries, and assisting with other schedules and reports.
• Other duties as assigned.
• Report directly to the Director of Finance.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary:

Non-Union Position, $20.00 - 22.76 per hour (2024-2025) commensurate with education and experience

Benefits:

Benefit package includes medical, dental, and vision insurance paid sick and vacation days; State of Michigan retirement plan

Physical Requirements and Working Conditions:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable attendance.