Accounts Payable Specialist

Iowa Valley Community College District; Marshalltown (IA); In loco; USD 26.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Retirement plan

Vacation

Sick leave

Staff development opportunities

Descrizione del lavoro

Iowa Valley Community College District is seeking an Accounts Payable Specialist in Marshalltown, IA. The role focuses on processing invoices, managing purchase orders, and ensuring timely payments while supporting card programs and fixed assets administration.

The position requires an Associate degree in accounting or related field and at least one year of accounting/financial services experience, with AP experience preferred. A valid driver's license is required.

Competenze

• Associate degree in Accounting, Finance, or related field required.
• Bachelor's degree in Accounting or Finance preferred.
• Minimum of one year of accounting or financial services experience required, with accounts payable experience strongly preferred.
• Valid State Driver's License.

Mansioni

• Process purchase orders and vendor invoices, ensuring required documentation is received and payments are accurate and timely. Monitor outstanding purchase orders, follow up on missing documentation or requisitions, resolve payment discrepancies, and assist with month-end and fiscal year-end AP activities.
• Administer District purchasing cards, including new card requests, card limits, monthly statement reconciliation, and missing documentation. Follow up on late submissions and missing receipts, elevate unresolved issues as appropriate, and request repayment from cardholders when required.
• Enter and monitor standing purchase orders, including District utilities and other recurring obligations, and ensure payments are processed timely.
• Process AP checks, prepare the check report for Board approval, upload positive pay files, transfer funds as needed, and distribute checks following approval.
• Monitor fixed asset purchases, maintain fixed asset records, and tag assets throughout the District. Coordinate and complete the District’s fixed asset inventory and reconciliation process and prepare related journal entries, including depreciation.
• Set up and maintain vendor records and required documentation. Maintain AP records, follow District procedures and internal controls, and provide backup support for other Financial Services functions.

Conoscenze

Independent decision making

Good judgment

Critical thinking

Excellent written communication

Customer service

Word & Excel proficiency

Mainframe software familiarity

Formazione

Associate degree in Accounting, Finance, or Business

Bachelor's degree in Accounting or Finance (preferred)

Strumenti

Word

Excel

Mainframe software

Descrizione del lavoro

Position

Accounts Payable Specialist

Location

Marshalltown, IA

Job Id

979

# of Openings

1

Job Title

Accounts Payable Specialist

Department

Financial Services

Reports To

Director of Financial Services

Job Classification

Non-Exempt

Location

District Services, Marshalltown, IA

Summary

The purpose of this position is to perform Accounts payable functions for the District, including processpurchase orders, ensure invoices/documentation is received for each purchase order, and ensure vendors are paid in a timely manner. Monitor and reconcile purchase card payments, and load or reduce credit balances to purchase cards. Ensure utilities and other standing items are paid timely. This position also backs up multiple Financial Services functions when others are absent.

Job Responsibilities

• Process purchase orders and vendor invoices, ensuring requireddocumentation is received and payments are accurate and timely. Monitor outstanding purchase orders, follow up on missing documentation orrequisitions, resolve payment discrepancies, and assist with month-end andfiscal year-end AP activities.
• Administer District purchasing cards, including new card requests, cardlimits, monthly statement reconciliation, and missing documentation. Followup on late submissions and missing receipts, elevate unresolved issues as appropriate, and request repayment from cardholders when required.
• Enter and monitor standing purchase orders, including District utilities andother recurring obligations, and ensure payments are processed timely.
• Process AP checks, prepare the check report for Board approval, upload positive pay files, transfer funds as needed, and distribute checks following approval.
• Monitor fixed asset purchases, maintain fixed asset records, and tag assets throughout the District. Coordinate and complete the District’s fixed asset inventory and reconciliation process and prepare related journal entries,including depreciation.
• Set up and maintain vendor records and required documentation. Maintain AP records, follow District procedures and internal controls, and provide backup support for other Financial Services functions.

Education and Experience

Associate degree in Accounting, Finance, Business, or a related field required. Bachelor's degreein Accounting or Finance preferred. Minimum of one year of accounting or financial servicesexperience required, with accounts payable experience strongly preferred.

Certifications and Licenses

Valid State Driver's License

Abilities

Requires independent decision making, ability to exercise good judgment, and critical thinkingskills. May work in an environment of shifting priorities, frequent interruptions, hectic pace, and interaction with students, staff and/or the public. Working knowledge of computer software programs which may include Word, Excel, institutional mainframe computer system software, orsimilar programs. Excellent written communication skills including proficiency in business English,grammar, punctuation, and spelling. Ability to handle moderately to highly confidential matters andmaterials with discretion. Ability to work independently as well as be a collaborative team player in completing assigned tasks and meeting deadlines. Excellent customer service skills including phone and in-person reception etiquette. Proficiency with office machines including printers,copiers, etc.

Base Wage

$19.21 - $25.62 per hour -actual salary will be based on experience and education.

Benefit Information

This position offers a full benefit package including health, dental, vision, life insurance, long-term disability, retirement plan, vacation, sick and staff development opportunities.

Note

Must be legally eligible to work in the United States without employer sponsorship.

EEO Statement

Iowa Valley Community College District does not discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, actual or potential family, parental or marital status, or other protected classes. If you have questions or complaints related to compliance with this policy, please contact the District Equity Coordinator, 3702 S. Center Street, Marshalltown, IA 50158, 641-844-5523, [e-mail].