Marketing & Proposals Coordinator

Aston Carter; Irvine (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

PTO

Job summary

Aston Carter in Irvine, CA is seeking a Marketing Administrator to support marketing initiatives, proposal coordination, and business development. This fully onsite role requires managing marketing assets, templates, content libraries, and reference materials while tracking deadlines.

The ideal candidate will hold a bachelor’s degree in a related field and 3+ years of experience in marketing, proposals, or administrative functions, with strong MS Office, InDesign, and CRM skills.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 3+ years in marketing, business development, proposals, or admin roles.
• Experience in professional services and familiarity with procurement/compliance is a plus.

Responsibilities

• Monitor procurement and opportunity platforms for potential opportunities.
• Assist with preparation, editing, formatting, and production of proposals and marketing materials.
• Maintain and organize marketing assets, templates, project information, and content libraries.
• Update and manage reference materials, project records, and BD documentation.
• Coordinate schedules for conferences, trade shows, and marketing events.
• Format, edit, and revise documents and graphics to maintain consistency.

Skills

Attention to detail

Organization

Deadline management

Written communication

Proactive

Confidential information handling

Education

Bachelor’s degree in Marketing, Communications, Business Administration, Journalism, or related field

Equivalent professional experience may be considered

Tools

Microsoft Office

Adobe InDesign

CRM platforms

Data management systems

Job description

Aston Carter in Irvine, CA is seeking a Marketing Administrator to support marketing initiatives, proposal coordination, and business development. This fully onsite role requires managing marketing assets, templates, content libraries, and reference materials while tracking deadlines.

The ideal candidate will hold a bachelor’s degree in a related field and 3+ years of experience in marketing, proposals, or administrative functions, with strong MS Office, InDesign, and CRM skills.