Marketing Coordinator: Proposals, Brand & Growth

Ware Malcomb; San Diego (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Ware Malcomb seeks a Marketing Coordinator to support firmwide efforts, including proposals, presentations, brochures, events, photography, and digital content across the Americas. The role collaborates with the Corporate Marketing Team at our Irvine headquarters and field offices to enhance market visibility.

You will strategize RFPs, prepare materials, manage project descriptions and award submissions, and coordinate external communications while maintaining brand consistency in a fast-paced

Qualifications

• Bachelor's degree in Business, Marketing, Communications or related field.
• Experience with proposals/technical writing preferred.
• RFP/pursuit strategy expertise with client-focused mentality.
• Experience in AEC or professional services is a plus.
• Experience with Deltek Vantagepoint and HubSpot CRM a plus.

Responsibilities

• Strategize and execute RFPs, RFQs and client interviews/presentations.
• Lead interview preparation process.
• Serve as Marketing main point of contact for select offices.
• Coordinate meetings to support marketing efforts and media coverage.
• Produce customized marketing material and maintain library of assets.
• Create project descriptions, case studies, blog posts and award write ups.
• Coordinate professional photography and manage contracts/cost-sharing.
• Content creation and posting on social media channels.
• Data entry in Deltek Vantagepoint and CRM.
• QA/QC review of fee proposals.

Skills

Adobe InDesign

Microsoft Office

Proposal/Technical writing

RFP/pursuit strategy

Communication skills

Education

Bachelor's Degree in Business, Marketing, Communications or related field

Tools

Deltek Vantagepoint

HubSpot CRM

OpenAsset

Job description

Ware Malcomb seeks a Marketing Coordinator to support firmwide efforts, including proposals, presentations, brochures, events, photography, and digital content across the Americas. The role collaborates with the Corporate Marketing Team at our Irvine headquarters and field offices to enhance market visibility.

You will strategize RFPs, prepare materials, manage project descriptions and award submissions, and coordinate external communications while maintaining brand consistency in a fast-paced