Marketing Administrator

Aston Carter; Irvine (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

PTO

Job summary

Aston Carter in Irvine, CA is seeking a Marketing Administrator to support marketing initiatives, proposal coordination, and business development. This fully onsite role requires managing marketing assets, templates, content libraries, and reference materials while tracking deadlines.

The ideal candidate will hold a bachelor’s degree in a related field and 3+ years of experience in marketing, proposals, or administrative functions, with strong MS Office, InDesign, and CRM skills.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 3+ years in marketing, business development, proposals, or admin roles.
• Experience in professional services and familiarity with procurement/compliance is a plus.

Responsibilities

• Monitor procurement and opportunity platforms for potential opportunities.
• Assist with preparation, editing, formatting, and production of proposals and marketing materials.
• Maintain and organize marketing assets, templates, project information, and content libraries.
• Update and manage reference materials, project records, and BD documentation.
• Coordinate schedules for conferences, trade shows, and marketing events.
• Format, edit, and revise documents and graphics to maintain consistency.

Skills

Attention to detail

Organization

Deadline management

Written communication

Proactive

Confidential information handling

Education

Bachelor’s degree in Marketing, Communications, Business Administration, Journalism, or related field

Equivalent professional experience may be considered

Tools

Microsoft Office

Adobe InDesign

CRM platforms

Data management systems

Job description

Position Overview

We are seeking a detail-oriented and highly organized Marketing Administrator to support marketing initiatives, proposal coordination, and business development activities. This role is responsible for maintaining marketing resources, assisting with proposal preparation, tracking key deadlines, and ensuring the accuracy of business development and compliance-related information. The ideal candidate thrives in a fast-paced environment, effectively manages multiple priorities, and demonstrates exceptional attention to detail.

Work Schedule

This position is fully onsite and requires attendance five days per week.

Key Responsibilities

• Monitor procurement and opportunity platforms for potential business opportunities.
• Assist with the preparation, editing, formatting, and production of proposals, qualification packages, and marketing materials.
• Maintain and organize marketing assets, templates, project information, and content libraries.
• Update and manage reference materials, project records, and business development documentation.
• Coordinate schedules for conferences, trade shows, networking events, and other marketing initiatives.
• Format, edit, and revise documents, presentations, graphics, and marketing collateral.
• Track and maintain records related to certifications, registrations, and compliance requirements.
• Enter, update, and maintain data within CRM and business development systems.
• Support marketing and business development efforts through administrative and project-based assignments.
• Perform additional duties and special projects as needed.

Qualifications

Education & Experience

• Bachelor’s degree in Marketing, Communications, Business Administration, Journalism, or a related field preferred.
• Equivalent professional experience may be considered in lieu of a degree.
• Three or more years of experience supporting marketing, business development, proposal coordination, or administrative functions.
• Experience in a professional services environment strongly preferred.
• Familiarity with proposal development, procurement processes, and compliance documentation is a plus.

Technical Skills

• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with Adobe Creative Suite, particularly InDesign, or similar design software.
• Familiarity with CRM platforms and database management systems.
• Strong proofreading, editing, and document formatting skills.
• Ability to adjust layouts, graphics, and visual content while maintaining consistency and accuracy.

Core Competencies

• Exceptional attention to detail and commitment to quality.
• Strong organizational and project management skills.
• Ability to prioritize and manage multiple deadlines simultaneously.
• Excellent written communication and proofreading abilities.
• Self-motivated with the ability to work independently and proactively.
• Professional judgment when handling confidential and compliance-related information.
• Comfortable working in deadline-driven environments while maintaining accuracy.Adaptable, resourceful, and eager to learn new systems and processes.
• Proficiency with AI-assisted and emerging technologies that improve efficiency and workflow effectiveness.

Preferred Qualifications

• Experience supporting proposal submissions and competitive business pursuits.
• Familiarity with certification tracking, vendor registrations, and compliance reporting.
• Knowledge of marketing operations and business development processes.
• Experience coordinating multiple projects in a fast-paced professional environment.

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Pay And Benefits

The pay range for this position is $50000.00 - $65000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Irvine,CA. Application Deadline This position is anticipated to close on Oct 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.