Marketing & Proposal Specialist

VCBO Architecture; Salt Lake City (UT); On-site; USD 50,000 - 70,000; Full time

Job summary

VCBO Architecture seeks a Marketing & Proposal Specialist who loves writing, design, and collaboration to help pursue exciting architecture and interior design projects. You will write and edit content, develop compelling layouts in InDesign, and coordinate submission details.

You’ll also contribute to other marketing efforts, including presentations, awards, and social media/website content, while maintaining a collaborative, deadline-driven workflow.

Qualifications

• Bachelor’s degree or equivalent professional experience in communications, English, marketing, or related field.
• Strong writing, editing, and proofreading skills with ability to turn complex information into clear content.
• Proficiency in Adobe InDesign and working knowledge of other Adobe CC apps and Microsoft Office.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Collaborative, proactive approach to coordinating input and taking ownership of assignments.
• Ability to work independently and keep projects moving in a deadline-driven environment.

Responsibilities

• Manage the proposal process from kickoff through submission and interview, including writing, editing, production, coordination, and quality control.
• Review proposal requests, identify requirements, and develop submission schedules; coordinate contributions and keep the team on track.
• Collaborate with architects, designers, consultants, and leaders to develop client-focused proposals highlighting qualifications and approach.
• Create layouts in Adobe InDesign that are readable and aligned with VCBO branding; ensure accuracy, grammar, and formatting.
• Keep project information, resumes, photography, and proposal resources organized and current.
• Track opportunities and prepare interview presentations, award submissions, and website/social content as needed.

Skills

Strong writing

Editing

Proofreading

Adobe InDesign

Adobe CC

Microsoft Office

Organizational skills

Collaboration

Independent work

Education

Bachelor’s degree or equivalent

Tools

Creative Cloud

CRM software

Job description

VCBO Architecture seeks a Marketing & Proposal Specialist who enjoys writing, design, and collaboration to help us pursue exciting new architecture and interior design projects. You'll work closely with architects and designers to understand project opportunities, develop compelling content, and create proposals that showcase our people, experience, and approach.

Proposals will be the primary focus of your work. You'll write and edit content, develop engaging layouts in Adobe InDesign, and coordinate the details that keep submissions on track. You'll also contribute to other marketing efforts, including presentations, award submissions, as well as social media and website content.

We're looking for someone who brings strong writing skills, a good eye for design, attention to detail, and a collaborative spirit. If you enjoy bringing people and ideas together, solving problems, and seeing a project through from start to finish, we'd love to hear from you.

About VCBO

VCBO Architecture is an architecture and interior design firm with offices in Salt Lake City, St. George, and Honolulu. From schools and healthcare facilities to commercial spaces and places of worship, VCBO designs spaces that make a difference in people's lives. As part of our marketing team, you'll collaborate with architects, designers, and firm leaders to tell the stories behind our work, highlight our expertise, and help position VCBO for new opportunities.

Key Responsibilities

• Manage the proposal process from kickoff through submission and interview, including writing, editing, production, coordination, and quality control.
• Review proposal requests, identify requirements, and develop submission schedules. Proactively coordinate contributions, gather information, and keep the team on track.
• Collaborate with architects, designers, consultants, and firm leaders to develop compelling, client-focused proposals that highlight our team's qualifications, experience, and approach.
• Create layouts in Adobe InDesign that are easy to read and consistent with VCBO’s branding. Check final submissions for accuracy, grammar, formatting, and completeness.
• Keep project information, resumes, photography, and proposal resources organized and current.
• Track potential project opportunities and prepare interview presentations, award submissions, and website and social media content as needed.

Qualifications

• Bachelor’s degree in communications, English, marketing, or a related field, or equivalent professional experience.
• Strong writing, editing, and proofreading skills, with the ability to ask thoughtful questions and turn complex information into clear, compelling content.
• Proficiency in Adobe InDesign, with working knowledge of other Adobe Creative Cloud applications and Microsoft Office.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• A collaborative, proactive approach to working with colleagues, coordinating input, navigating revisions, and taking ownership of assignments from start to finish.
• Ability to work independently and keep projects moving in a deadline-driven environment.

Experience preparing proposals or marketing materials for an architecture, engineering, construction, or other professional services firm is helpful but not required. Familiarity with marketing databases or customer relationship management (CRM) software is also a plus.