Proposal Specialist | Architecture / AEC

LVI Associates; Dallas (TX); On-site; USD 55,000 - 90,000; Full time

Job summary

LVI Associates in Dallas is seeking a Proposal Specialist to join its marketing team, blending proposal development, writing, coordination, and graphic design to win new work. You will create polished submissions using Adobe InDesign, coordinate RFQs, RFPs, and qualifications packages, and work with architects, project managers, and leadership to tailor content.

AEC industry experience and strong writing/editing skills are essential, with attention to detail and ability to manage multiple

Qualifications

• Experience in proposals, marketing, or pursuits within an architecture/AEC firm.
• Strong writing, editing, proofreading, and organizational skills.
• Ability to manage multiple deadlines across different teams.
• Experience with RFQ/RFP responses and qualifications packages.
• Graphic design experience is a plus.

Responsibilities

• Coordinate and develop RFQs, RFPs, SOQs, and qualifications packages from kickoff through final submission
• Create polished, visually compelling proposals using Adobe InDesign
• Work closely with architects, project managers, marketing professionals, and firm leadership
• Customize project descriptions, resumes, team qualifications, and other pursuit content
• Manage proposal schedules, deadlines, and submission requirements
• Assist with interview presentations, pursuit materials, and business development collateral
• Maintain proposal templates, project information, resumes, and marketing materials
• Ensure submissions are accurate, consistent, on-brand, and responsive to client requirements

Skills

Proposal writing

Coordination

Editing

Graphic design

Attention to detail

Tools

Adobe InDesign

Illustrator

Photoshop

Job description

A well-established architecture and design firm is seeking a Proposal Specialist to join its growing marketing team. This is an excellent opportunity for someone with AEC industry experience who enjoys combining proposal development, writing, coordination, and graphic design to help win new work.

Proposal Specialist | Architecture / AEC

What You'll Do

• Coordinate and develop RFQs, RFPs, SOQs, and qualifications packages from kickoff through final submission
• Create polished, visually compelling proposals using Adobe InDesign
• Work closely with architects, project managers, marketing professionals, and firm leadership
• Customize project descriptions, resumes, team qualifications, and other pursuit content
• Manage proposal schedules, deadlines, and submission requirements
• Assist with interview presentations, pursuit materials, and business development collateral
• Maintain proposal templates, project information, resumes, and marketing materials
• Ensure submissions are accurate, consistent, on-brand, and responsive to client requirements

What We're Looking For

• Previous proposal, marketing, or pursuit experience within an architecture, engineering, construction, or related AEC firm
• Strong proficiency in Adobe InDesign
• Experience responding to RFQs/RFPs and developing qualifications packages
• Strong writing, editing, proofreading, and organizational skills
• Ability to manage multiple deadlines and coordinate information across different teams
• Strong attention to detail
• Graphic design experience with Illustrator and Photoshop is a plus
• Understanding of the architecture/design industry and project-based marketing is highly desirable

Why Consider It?

This is a great opportunity for someone who wants to play an important role in the business development and growth of an architecture firm, while still having a creative component to their work. You'll collaborate directly with technical and leadership teams to develop compelling pursuits and help position the firm for new opportunities.