Marketing Projects Coordinator

Carnegie Library of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 29,000 - 36,000; Full time

Job summary

Carnegie Library of Pittsburgh is seeking a versatile Project Coordinator to support the Marketing department with project management, scheduling, data entry and communications. You will report to the Director of Communications and Creative Services and may lead staff, volunteers and assistants on CCS initiatives.

You will collaborate with the CCS team and Library staff to plan, execute and monitor marketing and communications projects, ensuring timely delivery and clear status updates to

Qualifications

• Bachelor’s Degree OR three years’ related experience in project coordination, marketing traffic management and communications.
• Extensive experience with Microsoft Office programs, preferably Word, Excel, Publisher and PowerPoint, with ability to learn project management tools.

Responsibilities

• Maintain overall view of all CCS projects and workload; coordinate project planning with the CCS team.
• Oversee and advise others on project coordination for smaller-scale projects.
• Develop and support relationships with staff, sponsors, volunteers, vendors and partners to communicate priorities and plans.
• Intake all projects and use project management system to schedule, track and archive multiple projects and deliverables.
• Maintain schedule and oversight of routine projects and deadlines.
• Identify delays and communicate timelines to Marketing staff daily.
• Communicate with internal clients, Marketing staff and vendors clearly.
• Review final documents for accuracy and adherence to standards; edit as needed.
• Maintain records of project expenses and results; handle confidential information.

Skills

Project coordination

Customer service

Data entry

Meeting scheduling

Communication

Team collaboration

Vendor relationship management

Education

Bachelor’s Degree OR 3 years related experience

Tools

Workamajig

Box

Microsoft Office

Job description

Carnegie Library of Pittsburgh is seeking a versatile Project Coordinator to support the Marketing department with project management, scheduling, data entry and communications. You will report to the Director of Communications and Creative Services and may lead staff, volunteers and assistants on CCS initiatives.

You will collaborate with the CCS team and Library staff to plan, execute and monitor marketing and communications projects, ensuring timely delivery and clear status updates to