Marketing Project Specialist

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The University of Pittsburgh is seeking a Marketing Project Specialist to assist in developing web and print content and supporting marketing materials. You will help create presentations for the communications team and ensure consistent brand messaging across channels.

In this role, you will oversee Airtable-based project management, assign requests, track progress, and coordinate kickoff meetings with stakeholders. A collaborative, proactive approach and a willingness to learn are essential.

Qualifications

• Bachelor's degree is required.
• 1 year of experience in marketing or communications preferred.
• Hybrid work arrangement (On-Campus and Remote) as determined by the department.

Responsibilities

• Oversee day-to-day operations of the team's project management tool (Airtable).
• Process and assign incoming marketing project and website change requests.
• Manage tasks by tracking progress, deadlines, and stakeholder communications.
• Organize campaign kickoffs, status meetings, and campaign recaps with stakeholders.
• Develop creative, collaborative approaches to marketing problems.
• Support team members’ needs with a positive attitude and willingness to learn.

Skills

Project management

Airtable

Team coordination

Written communication

Education

Bachelor's Degree

Tools

Airtable

Job description

Job Description - Marketing Project Specialist (26006493)

Marketing Project Specialist

Admissions & Financial Aid - Pennsylvania-Pittsburgh - (26006493)

Job Summary

Assists to develop web and print content and marketing. Supports the creation of presentations for communications team and marketing materials for marketing team. Ensures consistent messaging and maintains University brand and style

Essential Functions

• Oversees the day-to-day operations of the team's project management tool (Airtable), providing direction and guidance to the team on task priorities as advised by the Director of Marketing Communications.
• Processes and assigns incoming marketing project and website change requests to ensure all steps that must be taken from any given request are created and assigned accordingly.
• Manages project tasks by tracking and communicating task progress to team members and stakeholders, maintaining task deadlines, coordinating collaborative team communication, and driving team accountability.
• Organizes, plans, and schedules campaign/project kickoffs, status meetings, and campaign recaps with appropriate stakeholders within the department and university.
• Works with the team to develop creative, collaborative approaches to solving tough marketing problems.
• Support team members’ needs, with a positive attitude and an eagerness to learn and assist with tasks daily.

Physical Effort

Most work is sedentary, completed within an office setting. Employee must be able to move about the campus to meetings and travel to locations outside of the University of Pittsburgh. May be required to move objects up to 50 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Communications Specialist I

Job Family Communications & Marketing

Job Sub-Family Communications

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? No

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m., some mornings, evenings and weekends may be required

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.