Project Coordinator – The Center for Student Diversity & Inclusion

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Free bus pass

Family Concierge Team

Fitness center access

Job summary

Carnegie Mellon University is seeking a Project Coordinator to provide administrative, logistical, and project management support for The Center in Pittsburgh. You will coordinate events, manage communications, and supervise student staff, serving as a primary point of contact with internal and external partners.

The role requires discretion, adaptability, and a commitment to advancing campus programs. A fixed-term position through mid-January 2027 with competitive benefits is offered.

Qualifications

• Bachelor’s Degree preferred or HS Diploma/GED with relevant experience.
• 3–5 years of project management and/or program coordination experience.
• Ability to handle confidential information with discretion and adapt to evolving needs.

Responsibilities

• Develop and execute a portfolio of student-focused and university-wide programs and events.
• Serve as primary liaison between student organizations, departments, and external partners.
• Manage budgets, track expenses, process invoices, contracts, and resource utilization.
• Create and implement communication plans for social media, newsletters, and websites; supervise student interns.
• Prepare reports detailing program outcomes and recommendations to leadership.

Skills

Project coordination

Communication

Organization

Education

Bachelor’s Degree preferred

HS Diploma or GED required

Tools

Microsoft Office Suite

Job description

The Project Coordinator provides comprehensive administrative,logistical, and project management support for The Center. Keyresponsibilities include coordinating events, managing departmentalcommunications and marketing initiatives, and supervising studentstaff. This role serves as a primary point of contact for internaland external stakeholders, handling calendar management, travelarrangements, and program preparation. The position requires strictconfidentiality, discretion, and the ability to adapt to evolvingorganizational needs.

Core responsibilities include:

• Program Development and Execution:
  • Implement a portfolio of student-focused and university-wideprograms, initiatives, and events aimed at fostering a culture ofcommunity engagement & support (e.g., roundtables, culturalcelebrations, lectures)
  • Manage all logistical aspects, including scheduling, venuereservations, catering, and technology needs.
• Stakeholder Collaboration & Management:
  • Serve as the primary liaison between various stakeholders,including collaborations student organizations, academicdepartments, student affairs, and external community partners.
  • Establish and maintain strong working relationships to ensureprogram alignment with institutional strategic goals.
• Budget and Resource Oversight:
  • ○ Manage the allocated program budgets, track expenses, processinvoices, contracts and ensure responsible use of universityresources. ○ Identify and secure necessary resources tosuccessfully execute projects.
• Communication and Marketing:
  • Develop and implement communication plans to effectivelypromote programs to the target audience (students, faculty, staff,alumni). This often involves creating content for social media,email newsletters, and university websites.
  • Co-Supervise our Center Social Media Student Intern &Creative Content Ambassadors
• Assessment and Reporting:
  • Prepare detailed reports summarizing program outcomes,identifying areas for improvement, and providing recommendations toleadership

You should demonstrate:

• Professional Excellence: Model professional behavior,integrity, and respect in all interactions, contributing to apositive and collaborative campus culture.
• Project Management: Demonstrate exceptional organization, timemanagement, and multitasking skills to manage multiple complexprojects simultaneously, ensuring timely delivery withinbudget.
• Facilitation: Lead productive meetings and collaborativesessions, ensuring clear communication and effective outcomes.
• Service Orientation: Maintain a strong commitment to supportingstudents, ensuring programs address their needs and enhance theiruniversity experience.
• Adaptability: Anticipate challenges, proactively developsolutions, and remain flexible in a dynamic, evolving universityenvironment.

Adaptability, excellence, and passion are vital qualities withinCarnegie Mellon University. We are in search of a team member whocan effectively interact with a varied population of internal andexternal partners at a high level of integrity. We are looking forsomeone who shares our values and who will support the mission ofthe university through their work.

Qualifications:

• Bachelor’s Degree preferred, HS Diploma/GED required
• Three to five years’ of project management and/or relevant workexperience required
• A combination of education and relevant experience from whichcomparable knowledge is demonstrated may be considered for theposition

Requirements:

• Successful background check
• This is a fixed term position, expected to last throughmid-January 2027

Joining the CMU team opens the door to an array of exceptionalbenefits.

Additional perks include a free Pittsburgh Regional Transit buspass, access to our Family Concierge Team to help navigatechildcare needs, fitness center access , and much more!

For a comprehensive overview of the benefits available, exploreour Benefits page .

At Carnegie Mellon, we value the whole package when extendingoffers of employment. Beyond credentials, we evaluate the role andresponsibilities, your valuable work experience, and the knowledgegained through education and training. We appreciate your uniqueskills and the perspective you bring. Your journey with us is aboutmore than just a job; it’s about finding the perfect fit for yourprofessional growth and personal aspirations.

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Fixed Term (Fixed Term)

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “ Why Carnegie Mellon ” to learn more aboutbecoming part of an institution inspiring innovations that changethe world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal OpportunityEmployer/Disability/Veteran .
• Statement of Assurance