Marketing Programs Coordinator

H2m-Architects-; Melville (NY); On-site; USD 33,000 - 43,000; Full time

Job summary

H2M architects + engineers in Melville, NY is seeking an Administrative Assistant to join the Marketing team. The role supports the marketing plan, provides administrative assistance, and helps the team meet corporate goals with a collaborative, detail‑oriented approach.

Your responsibilities include coordinating trade show planning, organizing events, formatting documents, managing the marketing CRM, updating client lists, and supporting slides and presentations for senior leadership.

Qualifications

• Associates Degree or related experience supporting a team.
• 3-5 years of experience in administrative support.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook; Emerging in Adobe InDesign, Illustrator, Photoshop.

Responsibilities

• Coordinate trade show planning and manage booth inventory.
• Plan and execute Company sponsored events and conferences.
• Format/edit documents, spreadsheets, and presentations.
• Schedule departmental meetings and develop agendas.
• Assist in preparing PowerPoint slides and leave-behind materials.
• Manage marketing CRM and client lists for campaigns.
• Coordinate photo requests and distribute press/media.
• Maintain and update the CRM with RFPs and communications.

Skills

MS Word

MS Excel

PowerPoint

Outlook

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

CRM knowledge

Communication skills

Organization

Multitasking

Social media basics

Education

Associates Degree or related experience supporting a team

3-5 years experience in administrative support

Tools

CRM software

Marketing automation tools

Job description

H2M architects + engineers in Melville, NY is seeking an Administrative Assistant to join the Marketing team. The role supports the marketing plan, provides administrative assistance, and helps the team meet corporate goals with a collaborative, detail‑oriented approach.

Your responsibilities include coordinating trade show planning, organizing events, formatting documents, managing the marketing CRM, updating client lists, and supporting slides and presentations for senior leadership.