Marketing Operations Coordinator: Photo & Samples

United-Legwear-; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Fitness Reimbursement

Disability Insurance (Employer Paid)

Life Insurance (Employer Paid)

EAP

401(k) Retirement Plan

Pet Insurance

PTO & Sick Leave

Bereavement Leave

FSA

Commuter Benefits

Tuition Reimbursement

Voluntary Life Insurance

Job summary

United Legwear & Apparel Co. in New York City is seeking a Marketing Operations Coordinator to manage end-to-end product sample workflows and support in-house and external photography production.

You will act as the operational hub between Marketing, Merchandising, Product Development, Sales, E-commerce, Creative, and photography partners to ensure samples are available, organized, photographed on schedule, and returned efficiently.

Qualifications

• Bachelor's degree in marketing, Fashion Merchandising, Business, Communications, Retail Management, or related experience.
• 0–3 years of experience in marketing coordination, sample management, studio operations, creative production, merchandising, or photography production.
• Experience within apparel, footwear, or accessories strongly preferred.
• Exceptional organizational and project management skills.
• Ability to manage multiple deadlines simultaneously.
• Comfortable working in both office and studio environments.
• Ability to lift and move product boxes and sample racks (up to 30 lbs).
• Preferred experience with Microsoft Office (Excel, PowerPoint, Outlook), Google Workspace, Adobe Creative Cloud (basic knowledge), Digital Asset Management (DAM) platforms , Monday.com, Asana, Airtable, or similar project management tools, PLM or PIM systems, Shipping platforms (FedEx, UPS).

Responsibilities

• Own the sample lifecycle from request through final return.
• Receive, inspect, catalog, tag, and organize all marketing and photography samples.
• Maintain accurate sample inventory and tracking using spreadsheets, PLM, Monday.com, or similar tools.
• Coordinate sample requests across Marketing, E-commerce, Sales, PR, Product Development, and Licensing teams.
• Receive & ship for photography, trade shows, media opportunities, and influencer partnerships.
• Monitor sample availability and proactively resolve scheduling conflicts between business priorities.
• Prepare shot lists based on seasonal calendars and marketing priorities.
• Organize products by style, color, size, and photography sequence.
• Support stylists, art directors, and retouchers to ensure efficient photography operations.
• Coordinate photography calendars and communicate schedule updates to stakeholders.
• Verify all required images have been captured before samples leave the studio.
• Partner with Creative, E-commerce, Merchandising, and Brand Marketing teams to prioritize photography needs.
• Track seasonal marketing deliverables against timelines.
• Coordinate photography needs for: E-commerce product pages, Amazon, Wholesale retailers, Digital advertising, Social media, Email marketing, Catalogs, Packaging, Sales presentations.
• Help maintain seasonal marketing calendars.
• Coordinate image delivery from photographers and retouchers.
• Communicate delivered assets to stakeholders.
• Reconcile images delivered from third party partners.
• Assist with image requests from internal departments and external partners.

Skills

Organizational skills

Project management

Multitasking

Communication

Education

Bachelor's degree in marketing

Fashion Merchandising

Business

Communications

Retail Management

Tools

Microsoft Excel

PowerPoint

Outlook

Google Workspace

Adobe Creative Cloud

DAM platforms

Monday.com

Asana

Airtable

PLM/PIM systems

Shipping platforms

Job description

United Legwear & Apparel Co. in New York City is seeking a Marketing Operations Coordinator to manage end-to-end product sample workflows and support in-house and external photography production.

You will act as the operational hub between Marketing, Merchandising, Product Development, Sales, E-commerce, Creative, and photography partners to ensure samples are available, organized, photographed on schedule, and returned efficiently.