Marketing Operations Coordinator

Hill Ward Henderson; Tampa (FL); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Hill Ward Henderson is seeking a Marketing Operations Coordinator to join the Marketing and Business Development Department in Tampa. You will support budgeting, vendor coordination, and management of promotional inventory while partnering with leaders and attorneys to keep initiatives on track.

Responsibilities include coordinating client entertainment events, tracking spend, producing reports, and sustaining the firm’s community presence.

Qualifications

• 1–3 years of administrative experience in a professional environment.
• Experience with budgeting and basic financial tracking.
• Excellent organization and multi-tasking abilities.
• Strong written and verbal communication with customer-service orientation.
• Proficient in Microsoft Office and comfortable with new software.

Responsibilities

• Marketing Operations & Budgeting: track expenditures, assist with budget, coordinate vendors, manage inventory.
• Client Entertainment & Events: coordinate ticket distribution and event logistics.
• Sponsorships & Community Relations: manage community partnerships and deadlines.
• Measurement & Reporting: prepare reports on spend, sponsorships, and community activities.

Skills

Administrative experience

Budgeting

Organizational skills

Project management

Communication

Customer-service

Adaptability

Tools

Microsoft Office

Event/financial software

Job description

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are looking for a Marketing Operations Coordinator to join Hill Ward Henderson’s Marketing and Business Development Department to keep our strategic initiatives running smoothly.

In this role, you will work closely with the Director of Marketing and Business Development, firm leadership, attorneys, and external partners to manage essential marketing administrative operations, oversee client entertainment assets, and elevate our community presence.

Key Responsibilities

• Marketing Operations & Budgeting: Track departmental expenditures and invoices, assist with annual budget planning, coordinate vendor relationships, and manage firm-branded promotional inventory.
• Client Entertainment & Events: Coordinate ticket distribution for sporting events, concerts, and special activities, while managing event logistics, attendance tracking, and strategic asset allocation.
• Sponsorships & Community Relations: Serve as the primary point of contact for charitable and community partnerships, track sponsorship deadlines and deliverables, and compile data for social media and award submissions.
• Measurement & Reporting: Prepare reports on marketing spend, sponsorships, client entertainment, charitable contributions and community involvement to support future planning and executive decision-making.

What We Are Looking For

• One to three years of administrative experience in a professional business or corporate environment.
• One to three years’ experience with budgeting.
• Exceptional organizational, project management, and multi-tasking skills.
• Strong written and verbal communication abilities with a customer-service orientation.
• Proficiency in Microsoft Office and comfort adapting to new event and financial software.
• Sound judgment when collaborating with attorneys, firm leadership, and key vendors.
• Flexibility to occasionally support event or client entertainment needs outside standard business hours.

If you are a proactive problem-solver looking to drive impact within a collaborative marketing team, we would love to hear from you.