Marketing Operations Coordinator

Hill,-Ward-; Tampa (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Hill Ward Henderson seeks a Marketing Operations Coordinator in Tampa, FL to support the Marketing and Business Development Department and keep our strategic initiatives running smoothly.

You will work closely with the Director of Marketing and Business Development, firm leadership, attorneys, and external partners to manage marketing administration, client entertainment assets, events, sponsorships, and reporting to guide planning and executive decisions.

Qualifications

• 1–3 years of administrative experience in a professional business environment.
• 1–3 years' budgeting experience.
• Excellent organizational, project management, and multitasking abilities.
• Strong written and verbal communication with a customer-service orientation.
• Proficient in Microsoft Office and adaptable to new software.
• Ability to collaborate with attorneys, leadership, and vendors.
• Occasional after-hours support for events.

Responsibilities

• Track marketing expenditures, invoices, and assist with annual budget planning.
• Coordinate vendor relationships and firm-branded promotional inventory.
• Manage client entertainment assets, events, attendance, and logistics.
• Prepare reports on spend, sponsorships, and community involvement.

Skills

Organizational skills

Project management

Multi-tasking

Communication

Customer service

Microsoft Office

Tools

Budgeting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Marketing Operations Coordinator

Tampa, FL, US

Are you a organized, detail-oriented professional who thrives in a fast-paced environment? We are looking for a Marketing Operations Coordinator to join Hill Ward Henderson's Marketing and Business Development Department to keep our strategic initiatives running smoothly.

In this role, you will work closely with the Director of Marketing and Business Development, firm leadership, attorneys, and external partners to manage essential marketing administrative operations, oversee client entertainment assets, and elevate our community presence.

Key Responsibilities

• Marketing Operations & Budgeting: Track departmental expenditures and invoices, assist with annual budget planning, coordinate vendor relationships, and manage firm-branded promotional inventory.
• Client Entertainment & Events: Coordinate ticket distribution for sporting events, concerts, and special activities, while managing event logistics, attendance tracking, and strategic asset allocation.
• Sponsorships & Community Relations: Serve as the primary point of contact for charitable and community partnerships, track sponsorship deadlines and deliverables, and compile data for social media and award submissions.
• Measurement & Reporting: Prepare reports on marketing spend, sponsorships, client entertainment, charitable contributions and community involvement to support future planning and executive decision-making.

What We Are Looking For

• One to three years of administrative experience in a professional business or corporate environment.
• One to three years' experience with budgeting.
• Exceptional organizational, project management, and multi-tasking skills.
• Strong written and verbal communication abilities with a customer-service orientation.
• Proficiency in Microsoft Office and comfort adapting to new event and financial software.
• Sound judgment when collaborating with attorneys, firm leadership, and key vendors.
• Flexibility to occasionally support event or client entertainment needs outside standard business hours.