Marketing Operations Coordinator

Weareyourcompass; Topeka (KS); On-site; USD 50,000 - 70,000; Full time

Job summary

Weareyourcompass is seeking a Marketing Operations Coordinator to support client projects and internal coordination. This role is ideal for someone organizationally minded who thrives on detail and deadlines.

The successful candidate will assist in various tasks, from meeting notes to maintaining project timelines while ensuring smooth marketing operations. This position requires 3-7 years of relevant experience, excellent communication skills, and a proactive approach within a fast-paced environment.

Qualifications

• 3-7 years of experience in marketing, communications, project coordination, or operations.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Attend meetings and capture clear notes, action items, and next steps.
• Build and update project trackers, timelines, and task lists.
• Help schedule meetings, follow-ups, and internal check-ins.

Skills

Organizational skills

Project management

Attention to detail

Communication skills

Microsoft 365

Canva

Social media management

WordPress

Education

3-7 years experience in relevant field

Tools

Project management systems

Marketing tools

Job description

The Marketing Operations Coordinator is the person who helps bring order to the beautiful chaos of agency life. This role is for someone who loves details, deadlines, checklists, timelines and making sure the right people have the right information at the right time. You will help support client projects, internal coordination, production needs and day-to-day marketing operations. This is a great fit for someone who is organized, proactive and energized by helping a team do its best work.

Key Responsibilities

• Attend meetings and capture clear notes, action items and next steps.
• Build and update project trackers, timelines and task lists.
• Build reports and presentations.
• Research targets and locations for digital advertising campaigns.
• Help schedule meetings, follow-ups and internal check-ins.
• Keep projects moving by tracking deadlines, deliverables and approvals.
• Collect logos, photos, content, feedback and other assets from clients.
• Coordinate with vendors, contractors and internal team members.
• Organize client files, documents and asset libraries.
• Assist with formatting documents, presentations, reports and marketing materials.
• Help upload content to websites, social platforms or other marketing tools.
• Support quality assurance by reviewing deliverables for accuracy and consistency.
• Maintain templates, processes and standard operating procedures.
• Jump in on light production support, such as resizing graphics, organizing files, updating content or preparing materials for review.
• Help make sure great ideas turn into completed work.

What we are looking for

• You may be the right person for this role if you:
• Love making lists and checking things off.
• Naturally notice details other people miss.
• Can keep multiple projects moving without getting overwhelmed.
• Are comfortable following up with people in a kind but confident way.
• Like helping creative people stay organized.
• Curious enough to move things from good to great through research.
• Enjoy being the person who brings calm, clarity and structure.
• Can take direction, ask good questions and then run with it.
• Care about doing work well, even when no one is watching.
• Are comfortable working in a fast-moving environment where priorities can shift.
• 3-7 years of experience in marketing, communications, project coordination, operations or a related role.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines at one time.
• Comfort using tools such as Microsoft 365, Canva, social media platforms, project management systems or similar tools.
• WordPress experience is a plus
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Experience in an agency, marketing department or creative environment is a plus.