Marketing Operations Coordinator

RevOps Report; Raleigh (NC); On-site; USD 48,000 - 62,000; Full time

Job summary

RevOps Report is seeking a Marketing Operations Coordinator for an on-site role in Raleigh, NC. The candidate will support Marketing and Sample departments, manage displays and samples, coordinate materials, and optimize workflows using AI tools.

Ideal candidates have strong organizational skills, experience with AI platforms like ChatGPT and Claude, and the ability to handle multiple priorities with careful attention to detail. Proficiency in Outlook, Teams, Word, and Excel is preferred.

Qualifications

• Strong organizational skills and meticulous attention to detail.
• Experience using AI platforms like ChatGPT and Claude in professional settings.
• Ability to manage multiple priorities and follow through on tasks.

Responsibilities

• Manage sample and display transfers, including paperwork, system updates, labeling, shipping, and final verification.
• Monitor inventory and coordinate replenishment, counts, packaging, staging, and discrepancy resolution.
• Track projects, deadlines, approvals, and follow-ups.
• Coordinate promotional materials, branch shipments, swag, vendors, and event logistics.
• Maintain organized files, procedures, purchase records, receipts, and invoice documentation.
• Provide administrative and operational support to the Marketing and Sample Departments.
• Use AI platforms to organize information, draft communications, create procedures, summarize information, and improve workflows.
• Identify opportunities to simplify or automate repetitive processes and verify AI-generated work for accuracy.

Skills

Organization

Detail-oriented

AI platforms

Communication

Independent work

Multitasking

Adaptability

Tools

Outlook

Teams

Word

Excel

Job description

About This Role

The Marketing Operations Coordinator is a full\-time, on\-site position responsible for keeping the Marketing and Sample Departments organized, accurate, and on schedule. This hands\-on role provides the operational support needed to keep day\-to\-day work moving efficiently.

About This Role

The Marketing Operations Coordinator is a full\-time, on\-site position responsible for keeping the Marketing and Sample Departments organized, accurate, and on schedule. This hands\-on role provides the operational support needed to keep day\-to\-day work moving efficiently.

Sample \& Display Operations

• Manage sample and display transfers, including paperwork, system updates, labeling, shipping, and final verification.
• Monitor inventory and coordinate replenishment, counts, packaging, staging, and discrepancy resolution.

Marketing Operations

• Track projects, deadlines, approvals, and follow-ups.
• Coordinate promotional materials, branch shipments, swag, vendors, and event logistics.
• Maintain organized files, procedures, purchase records, receipts, and invoice documentation.
• Provide administrative and operational support to the Marketing and Sample Departments.

AI \& Process Improvement

• Use ChatGPT, Claude, and other AI platforms to organize information, draft communications, create procedures, summarize information, and improve workflows.
• Identify opportunities to simplify or automate repetitive processes and verify AI-generated work for accuracy.

Qualifications

• Exceptional organization and meticulous attention to detail.
• Demonstrated experience using ChatGPT and Claude in a professional setting.
• Strong follow-through and ability to manage multiple priorities.
• Proficient with Outlook, Teams, Word, and Excel; comfortable learning new systems.
• Clear communicator with sound judgment and willingness to ask questions.
• Ability to work independently and adapt to changing priorities.
• Preferred: 2\+ years of experience in operations, project coordination, administrative support, inventory, fulfillment, or marketing support.

Physical \& Employment Requirements

• Ability to lift up to 20 lbs. and assist with packaging, inventory, and shipments.
• Ability to pass required background screening and drug testing.