Marketing Operations Coordinator

Ultimate Staffing; Camarillo (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Ultimate Staffing in Camarillo, CA is seeking a Marketing Operations Coordinator for an in-person role through Dec 31, 2026. The position is 20 hours per week, Monday through Thursday, 5 hours daily, with a pay rate of $27/hour.

The role focuses on operational execution that keeps marketing and sales programs running smoothly, including inventory, fulfillment, and logistics. You will coordinate with marketing, sales, manufacturing, shipping, and external vendors to ensure timely delivery of

Qualifications

• Strong organizational skills and attention to detail.
• Experience managing inventory and logistics.
• Ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office and shipping platforms.

Responsibilities

• Maintain inventory of all marketing collateral and assets; reorder before shortages.
• Prepare and ship product samples to customers and distributors.
• Manage branded promotional item inventory and vendor relationships.
• Package and ship booth materials for trade shows and events.
• Support sales team with brochures, literature, and sales kits.
• Coordinate with vendors and carriers to ensure on-time delivery.
• Assist with on-site marketing operations and storage organization.
• Perform additional duties as assigned.

Skills

Organizational skills

Coordination

Inventory management

Customer service

Shipping/logistics

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Marketing/Business/Supply Chain

Tools

Microsoft Office

Shipping platforms

Job description

Marketing Operations Coordinator Needed in Camarillo (in-person)

Assignment Length: Through Dec 31st 2026

Schedule: Monday - Thursday, 5 hours daily (20 hours weekly)

Pay Rate: $27/hour

What We're Looking For

The successful candidate is a proactive problem solver who enjoys keeping projects organized and ensuring materials get where they need to be. You are dependable, resourceful, and take ownership of operational details that help marketing and sales teams succeed.

This position is less focused on creating marketing campaigns and more focused on the operational execution that keeps marketing and sales programs running smoothly, making it a strong fit for someone with logistics, inventory, fulfillment, operations, or project coordination experience.

Job Summary

The Marketing Operations Coordinator is responsible for the operational execution of the global marketing organization's physical assets, logistics, inventory, and fulfillment activities. This role ensures that sales teams, customers, distributors, and trade shows receive marketing materials, product samples, and promotional items accurately and on time. The position serves as the operational hub between marketing, sales, manufacturing, shipping, and external vendors, ensuring that global marketing programs are executed efficiently.

Essential Functions

• Marketing Inventory Management: Maintain inventory of all marketing collateral, promotional materials, literature, and branded merchandise; monitor inventory levels and proactively reorder materials before shortages occur; coordinate storage and organization of all marketing assets.
• Product Sample Fulfillment: Prepare and ship product samples to customers, distributors, and sales representatives; coordinate with manufacturing and warehouse teams to ensure product availability; maintain shipping records and tracking information.
• Promotional Merchandise Management: Manage ordering and inventory of branded promotional items; coordinate with approved vendors for giveaways and promotional products; ensure adequate inventory for sales meetings, customer visits, and trade shows.
• Trade Show Logistics: Package and ship booth materials, literature, samples, giveaways, and displays; coordinate outbound and return shipments for domestic and international events; verify all materials arrive on schedule and in excellent condition.
• Sales Team Support: Fulfill requests from the global sales organization for brochures, samples, marketing literature, and promotional materials; assemble sales kits and customer presentation materials; ensure timely delivery to support customer opportunities.
• Vendor Coordination: Work directly with print vendors, promotional suppliers, freight carriers, and shipping partners; track orders and resolve shipping or fulfillment issues; maintain relationships with external vendors to ensure quality and on-time delivery.
• Office & Marketing Operations Support: Coordinate incoming and outgoing marketing shipments; support special initiatives for other functions requiring on-site execution; assist with maintaining marketing storage and organizational systems.
• Perform additional job duties as assigned.

Education / Certifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Marketing, Business, Supply Chain, or a related field preferred.

Required Experience & Competencies

• Excellent organizational skills and attention to detail.
• Strong coordination and project execution abilities.
• Experience managing inventory and logistics preferred.
• Ability to manage multiple priorities simultaneously.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office and shipping platforms.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.