Marketing Finance Coordinator: Events & Budgets

Headwater Companies, LLC; Denver (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Headwater Companies, LLC in Denver, CO is seeking a Marketing Finance Coordinator to support the financial operations for trips, events, meetings and sponsorship programs. You will manage expense processing, vendor and customer invoicing, and sponsorship billing while maintaining precise records and providing reporting to monitor budgets and revenue.

The ideal candidate is highly organized with strong Excel skills and comfort working across marketing, events, and finance teams.

Qualifications

• Strong attention to detail and organizational skills.
• Strong analytical, organizational, and time management skills, combined with excellent interpersonal skills.
• If not located in Billings MT or Denver CO, ability to travel quarterly for a week to one of these locations.

Responsibilities

• Enter and reconcile receipts from meetings, trips, events and other events team needs.
• Send and process vendor invoices and customer invoices for sponsorships, co-op marketing, and event costs.
• Ensure invoices and entries are accurate and coded to proper GLs.
• Track accounts receivable and follow up on outstanding payments.
• Assist with month-end reporting and expense reconciliation.
• Create and maintain reports and Phocas dashboards on event costs, sponsorship revenue, and budget performance.
• Maintain accurate financial records and documentation.
• Partner with marketing, events, and finance teams to ensure accurate billing and reporting.

Job description

Headwater Companies, LLC in Denver, CO is seeking a Marketing Finance Coordinator to support the financial operations for trips, events, meetings and sponsorship programs. You will manage expense processing, vendor and customer invoicing, and sponsorship billing while maintaining precise records and providing reporting to monitor budgets and revenue.

The ideal candidate is highly organized with strong Excel skills and comfort working across marketing, events, and finance teams.