Marketing Coordinator (55865)

Modjeski and Masters; United States; Hybrid; USD 43,000 - 50,000; Full time

Benefits offered by this job

Hybrid work environment

Bonus program

9 paid holidays

PTO starting at 22 days

Job summary

Modjeski and Masters (M&M) is seeking an Entry Level Marketing Coordinator in Mechanicsburg, PA to develop proposals, respond to RFPs, and shape marketing content. You will work with client managers and technical teams to craft compelling narratives that align with client goals and brand guidelines.

The role emphasizes organizing, prioritizing, and collaborating across disciplines, with hybrid work options and mentorship provided.

Qualifications

• 2-4 years of proposal coordination or marketing experience in the AEC industry required.
• Will consider 0-2 years of experience
• Exposure to the AEC Sector is required.
• Bachelor’s degree in Marketing, Communications, English, or Business.
• Proven ability to manage multiple shifting priorities.
• Working knowledge in MS365 (PowerPoint, Excel, Word, and Outlook).
• Familiarity with Adobe Creative Suite (InDesign).
• Excellent time management, organizational, and problem-solving skills.

Responsibilities

• Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
• Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations.
• Collaborate with technical teams and subject-matter experts to gather, structure, and refine content for winning proposals.
• Ensure proposals align with client instructions, formatting standards, and brand guidelines.
• Plan and manage proposal schedules and review cycles, assign tasks, and maintain version control.
• Develop and refine persuasive written sections—executive summaries, technical approaches, staffing plans.
• Coordinate with graphics team to provide direction, ensuring visuals support narratives.
• Maintain a library of resumes, boilerplate content, and up-to-date project descriptions.
• Support business development activities, including capture planning and CRM updates.
• Coach technical staff in preparing presentations and interviews.
• Lead or participate in post-submission debriefs to document lessons and drive process improvements.

Skills

Proposal coordination

Marketing experience

AEC sector exposure

MS365

Adobe InDesign

Time management

Team collaboration

Education

Bachelor's degree in Marketing/Communications/English/Business

Tools

MS365

Adobe InDesign

Job description

Job Details Level: Entry Job Location: Mechanicsburg PA - Mechanicsburg, PA 17050 Position Type: Full Time Salary Range: $31.25 - $36.05 Hourly The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking an Entry Level Marketing Coordinator with experience and/or exposure to the A/E/C sector. The Marketing Coordinator reviews RFPs and other inquiries for business services, compiles and develops responses through research and interviews with subject matter experts, resulting in awards for contractual services with customers and clients. The successful candidate must be highly organized, adept at prioritizing, and able to succeed in a high-energy environment. The ability to collaborate effectively while working on several projects and deadlines is essential.

What We’re Looking For

• 2-4 years of proposal coordination or marketing experience in the AEC industry required.
• Will consider 0-2 years of experience
• Exposure to the AEC Sector is required
• Bachelor’s degree in Marketing, Communications, English, or Business.
• Proven ability to manage multiple shifting priorities.
• Working knowledge in MS365 (PowerPoint, Excel, Word, and Outlook)
• Familiarity with Adobe Creative Suite (InDesign).
• Excellent time management, organizational, and problem-solving skills.
• Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.
• Positive attitude and grace under pressure; constructive in receiving and providing feedback.
• Commitment to continuous improvement and professional development.

What You’ll Do

• Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
• Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations.
• Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.
• Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm’s strengths and demonstrating a clear understanding of project scope and client needs.
• Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.
• Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging.
• Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.
• Maintain a library of primary resumes, boilerplate content, and up-to-date project descriptions.
• Support business development activities, including capture planning, client feedback management, and CRM updates.
• Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.
• Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.
• Other duties/tasks as assigned.

Training and Mentorship will be provided.

Why Join Us?

• Competitive salary
• Hybrid Work Environment
• Bonus Program
  • Eligible employees receive cash bonuses based on the achievement of individual performance objective and business objectives during each calendar year
• 9 Paid Holidays
• Competitive PTO accruals
  • Starting at 22days, increases with years’ experience
• Comprehensive cafeteria-style benefit plan which includes Medical, Dental, and Vision coverage for our employees and their dependents
• Group Term Life Insurance
  • Basic Accidental death and dismemberment & Basic Life
• Long term Disability coverage
• Several other additional benefits offered
  • Short term disability
  • Identity Protection
  • Flexible spending accounts
  • Optional life insurance for dependents

Who we are:

The Marketing Department plays a vital role in building brand awareness, driving profitable growth, and further positioning the firm as the go-to engineering partner. To support these goals, the department is strategically composed of talented marketing and graphic design professionals with extensive and diverse experience across the A/E industry. Join our expanding team and elevate your career at one of the most established and 100% employee-owned engineering firms in the country.

The Company:

M&M is one of the world’s leading bridge engineering firms, known for technical excellence and innovation that surpasses current standards. Established more than 130 years ago, our firm is responsible for the design and maintenance of some of the nation’s most recognizable structures. Our services include fixed and movable bridge design, inspection and rehabilitation, and all facets of life-cycle maintenance, research, and code development. We offer a competitive base salary, company ownership through our ESOP, a 401(k) with company matching, and a full benefits package. Review our benefits page for more information. Take the next step in your career with a firm that values innovation, collaboration, and employee ownership.

Candidates must be authorized to work in the United States

Employer is EOE/M/F/D/V. No third-party candidates please

Questions regarding open positions can be sent to Recruiting Coordinator, Jamie Kibler [e-mail]