Proposal Coordinator

M&J Engineering

Village of New Hyde Park (NY)

On-site

USD 65,000 - 180,000

Full time

14 days+

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Benefits offered by this job

Medical, dental and eye insurance

401(k) retirement plan

Life insurance

Job summary

A leading engineering firm in New Hyde Park is seeking a Proposal Coordinator to enhance its marketing team. This role requires excellent communication skills, the ability to manage proposals independently, and strong experience in the A/E/C industry. Responsibilities include proposal production, coordination, and quality assurance, alongside collaborating with internal teams. Competitive salary based on experience and a comprehensive benefits package are offered.

Qualifications

5+ years of relevant proposal management experience in lieu of degree.
5+ years of experience as a Proposal Coordinator in the A/E/C Industry.
Ability to work independently on multiple concurrent assignments.

Responsibilities

Independently perform research, writing, editing, and proposal production.
Lead communications and content collection with team partners.
Ensure the accuracy of documents for proposal submission.

Skills

Excellent verbal and written communication skills

Organizational and time management skills

Graphic design skills in Adobe Photoshop and InDesign

Understanding of A/E/C industry terminology

Basic understanding of marketing principles

Education

Bachelor’s degree in Marketing, Communications, Journalism, Engineering, or Architecture

Tools

Microsoft Office

InDesign

Job description

Overview

M&J Engineering, P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into a diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J Engineering is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company’s Affirmative Action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

M&J is seeking a Proposal Coordinator to join our Marketing team. Excellent communications is required, with the ability to work independently or as part of a team.

Responsibilities

With little or no supervision, independently perform research, writing, editing, and proposal production and coordination.
Assist Capture Manager in integrating pursuits strategy/win themes.
Lead communications and content collection with team partners and subcontractors.
Lead proposal development process, including meeting client requirements, schedule, and budget.
Write or edit content for nontechnical sections, including interviewing subject matter experts and tailoring resume and project description content.
Accountable for and oversee QA/QC of proposal documents.
Ensure the accuracy of documents for proposal submission.
Review RFP announcements to ensure all criteria are met for submission.
Prepare and compile final PDF for proposals upon proposal completion.
Prepare qualification packages and presentations.
Prepare SF254/255, SF330 and public agency specific forms.
Coordinate graphics from all internal and external parties.
Ensure proposal is submitted to the right party and on time.
Follow up on the review of the proposal and schedule shortlisted interviews.
Develop, organize, and standardize materials necessary for presentations and coordinate presentation development.
Write and update resumes, boilerplate information, project descriptions, etc.
Perform other duties as may be required.

Qualifications

Bachelor’s degree in Marketing, Communications, Journalism, Engineering, Architecture or a related field OR 5+ years of relevant proposal management experience in lieu of degree; 5+ years of experience as a Proposal Coordinator in the A/E/C Industry; knowledge of Microsoft Office and InDesign software packages.
Graphic design skills in the use of Adobe Photoshop and InDesign are preferable.
Excellent verbal and written communication skills; excellent organizational and time management skills.
Must have the ability to work independently on multiple concurrent assignments within tight schedules.
Basic understanding of A/E/C industry terminology and procedures; working knowledge of marketing databases and proposal resources files.
Understanding of basic marketing principles.

Benefits

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.

Job details