Marketing & BD Assistant — Growth-Focused Admin

New Allen Matkins Website Template; Irvine, Los Angeles (CA, CA); On-site; USD 62,000 - 75,000; Full time

Job summary

Allen Matkins seeks a Business Development & Marketing Assistant to provide administrative and project coordination support across marketing, external communications, business development, client development, and events. You will manage calendars, assist with invoices, and help maintain materials and CRM data.

The role requires a Bachelor’s degree and 1–2 years of experience, with strong organizational and communication skills in a fast-paced law firm environment.

Qualifications

• Bachelor’s degree in a related field and 1–2 years of relevant professional experience preferred.
• Strong organizational skills with ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to the Chief Marketing and Business Development Officer and team; coordinate calendars, meetings, travel, and expense reimbursements.
• Assist with invoice processing and budget tracking, liaising with accounting and vendors.
• Coordinate memberships and sponsorships with partner organizations; manage related invoices and deliverables.
• Produce and edit business development and marketing materials, proofreading and formatting documents.
• Support events and client programs, handling venue research, invitations, RSVP tracking, and logistics.
• Maintain and update the firm’s CRM data entries, quality control, and records.
• Update Litera Foundation experience management data and matter info as needed.
• Track deadlines and follow-ups for department initiatives.
• Maintain and edit attorney bios on the website.
• Provide general administrative and project support as assigned.

Skills

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Outlook

Word

PowerPoint

Excel

Job description

Allen Matkins seeks a Business Development & Marketing Assistant to provide administrative and project coordination support across marketing, external communications, business development, client development, and events. You will manage calendars, assist with invoices, and help maintain materials and CRM data.

The role requires a Bachelor’s degree and 1–2 years of experience, with strong organizational and communication skills in a fast-paced law firm environment.