Marketing & IT Assistant

Loeb & Loeb LLP; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Loeb & Loeb LLP in New York seeks a Marketing & IT Assistant to support its national Information Technology and Marketing Departments. The selected candidate will provide administrative support to key executives and assist in events management, email marketing, and general office responsibilities. The role requires excellent organizational and interpersonal skills, with a preference for individuals with background in IT and experience in a professional services environment. A college degree or relevant certifications are preferred, and flexibility for overtime is required.

Qualifications

• At least two years of professional administrative support experience required.
• Experience in IT, events, or professional services firms preferred.
• Executive presence to build relationships with lawyers and staff.
• Flexibility to work overtime when needed.

Responsibilities

• Support the dynamic events team including venue research and communication prep.
• Work with marketing technology for event-related email marketing.
• Manage calendaring and booking for meetings and events.
• Process business expenses for Marketing & IT Chiefs and Directors.
• Provide onsite support at client-facing events.
• Manage inventory of branded merchandise.

Skills

Organizational skills

Oral communication

Written communication

Interpersonal skills

Multitasking

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Email marketing knowledge

Web technology knowledge

Education

College degree or professional certifications

Job description

The Marketing & IT Assistant will be supporting the firm’s national Information Technology and Marketing Departments. The role will provide direct administrative support to the Chief Information Officer and Chief Client & Strategy Officer, as well as other team members, including those on the business development and events teams. Additionally, the role will assist with other national firm initiatives and projects.

Responsibilities

• Provide support for a dynamic events team, which includes but is not limited to the venue research, maintenance of internal event tracking lists, and firm-wide events-related communication prep.
• Work with the marketing technology team to support event-related email marketing efforts. Responsibilities may include maintenance of firm alumni network, marketing event invitee lists, and tracking RSVPs.
• Manage calendaring, booking meetings, guest arrangements, reservations, etc.
• Process business expenses for Marketing & IT Chiefs and Directors.
• Arrange travel to other offices, events and conferences.
• Provide onsite support, as needed, at client-facing events, which may include virtual webinars, and onsite events.
• Manage storage and tracking of branded merchandise inventory.
• Submit all technology invoices/receipts for payment in Emburse.
• Respond to vendor emails re overdue payments, business name/address changes, etc.

Qualifications

• The ideal candidate will be highly organized, possess excellent oral, written, and interpersonal skills along with the ability to multitask in a fast-paced environment.
• At least two years of professional administrative support experience is required; IT, events experience or experience working for a law firm or other professional services firm is preferred.
• Executive presence is required with the ability to build relationships among lawyers and staff to achieve results.
• Proficiency in Word, Excel, PowerPoint and using the Internet is a must. Working knowledge of email marketing and web technology would be beneficial.
• Ability to be flexible and work overtime when needed. This position is overtime eligible.
• College degree or professional certifications preferred.

Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.

Loeb & Loeb is an Equal Opportunity Employer.