Marketing Assistant/Move-In Coordinator

The Legacy Senior Communities; Plano (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Comprehensive Medical and Dental for你

Job summary

The Legacy Senior Communities is seeking a Marketing Assistant/Move-In Coordinator in Plano, TX. This role provides comprehensive administrative support for the marketing office and manages daily operations to ensure smooth move-ins for IL, AL, and MS residents.

Responsibilities include handling prospect communications, reports, events, and office procurement, while maintaining a professional front-desk presence. The position emphasizes collaboration with the sales team and resident services.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of experience as Administrative Assistant involving customer service.
• Experience working with seniors is a plus.

Responsibilities

• Operate and administer Prospect Tracking System and distribute mailings to individuals on the Prospect Tracking system.
• Manage weekly sales and occupancy reports.
• Oversee move-in process for IL, AL, and MS including final signing of settlement paperwork.
• Coordinate make-ready process for IL, AL, MS after move-out to welcome new resident.
• Assist in organizing customization for new Members and Residents.
• Prepare email blasts for distribution to leads and prospects.
• Plan and support special events, including weekend events.
• Order office supplies and manage petty cash.
• Greet visitors and handle calls professionally.
• Prepare and distribute correspondence/materials for sales staff.
• Manage parking assignments in the garage.
• Other duties as assigned by Supervisor.

Skills

Administrative support

Customer service

Seniors experience

Education

High school diploma or equivalent

Job description

Location: Plano, TX

Job Id:1848

# of Openings:1

About The Legacy Difference

From one generation to the next, The Legacy Senior Communities has been here to care for our Jewish seniors. Today, the not-for-profit LSC remains steadfast to its Jewish values, but has evolved to serve Dallas seniors of all faiths. Through strong leadership and innovation, LSC is committed to meeting the changing needs of seniors and their families and offers a full continuum of care: independent living, assisted living, memory support, skilled nursing and rehab, in-home care, and hospice.

Our Values

Excellence is an ongoing process, and we pledge to invest in the pursuit of excellence in care, practice, and facilities so that the residents and clients, their families, and our team members experience outstanding quality and service in their interactions with us.

Compassionate Care goes beyond treatment and proficiency to the heart of our mission and devote ourselves to caring for and about our residents and clients, their families, and our team members with empathy, warmth, and respect.

Integrity is vital to creating and maintaining authentic relationships. We commit to the alignment and transparency of our words, behaviors, and actions across our organization.

Jewish Values & Culture are inherent in everything we do. Respect, dignity, mindfulness, and generosity are hallmarks of Jewish values, and we dedicate ourselves to nurturing meaningful relationships, aligning with Jewish culture and traditions throughout our communities.

About the Role

The Marketing Assistant/Move-In Coordinator is responsible for performing comprehensive administrative support services for the office staff as well as facilitating
the daily operations of the marketing office.

Essential Duties and Responsibilities

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Operate and administer Prospect Tracking System and distribute mailings to individuals on the Prospect TrackingThe following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Manages and maintains weekly sales and occupancy reports
• Manages the move-in process for IL, AL, and MS including the final signing of settlement paperwork
• Coordinates make ready process for IL, AL, MS once a move out has occurred in anticipation of a new resident
• Assists in organizing customization for new Members and Residents
• Prepares email blasts for distribution to leads and prospects
• Organize, coordinate and assist in planning of special events, including weekend events
• Order office supplies, postage, petty cash and other supply inventory
• Greet visitors, answer and direct telephone calls in a pleasant and professional manner
• Prepare, collate and distribute all correspondence/materials deemed appropriate by sales staff
• Manages and tracks parking assignments in the garage
• Other duties as assigned by Supervisor

Essential Duties and Responsibilities

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• High school diploma or equivalent
• Minimum 2 years of experience as Administrative Assistant involving customer service
• Experience working with seniors a plus

We Offer

• Competitive salary and performance incentives
• Comprehensive Medical and Dental coverage for you and your family
• Paid time off accrual from Day 1
• Build your future with a 403(b)-retirement plan

Equal Employment Opportunity (EEO) Statement

The Legacy Senior Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected characteristic.

I-9 and E-Verify Compliance

Employment eligibility will be verified through the U.S. Department of Homeland Security’s E-Verify system. All applicants must provide valid documentation to establish identity and authorization to work in the United States, as required by federal law.

Location: Plano, TX

Job Id:1848

# of Openings:1

About The Legacy Difference

From one generation to the next, The Legacy Senior Communities has been here to care for our Jewish seniors. Today, the not-for-profit LSC remains steadfast to its Jewish values, but has evolved to serve Dallas seniors of all faiths. Through strong leadership and innovation, LSC is committed to meeting the changing needs of seniors and their families and offers a full continuum of care: independent living, assisted living, memory support, skilled nursing and rehab, in-home care, and hospice.

Our Values

Excellence is an ongoing process, and we pledge to invest in the pursuit of excellence in care, practice, and facilities so that the residents and clients, their families, and our team members experience outstanding quality and service in their interactions with us.

Compassionate Care goes beyond treatment and proficiency to the heart of our mission and devote ourselves to caring for and about our residents and clients, their families, and our team members with empathy, warmth, and respect.

Integrity is vital to creating and maintaining authentic relationships. We commit to the alignment and transparency of our words, behaviors, and actions across our organization.

Jewish Values & Culture are inherent in everything we do. Respect, dignity, mindfulness, and generosity are hallmarks of Jewish values, and we dedicate ourselves to nurturing meaningful relationships, aligning with Jewish culture and traditions throughout our communities.

About the Role

The Marketing Assistant/Move-In Coordinator is responsible for performing comprehensive administrative support services for the office staff as well as facilitating
the daily operations of the marketing office.

Essential Duties and Responsibilities

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Operate and administer Prospect Tracking System and distribute mailings to individuals on the Prospect TrackingThe following duties are normal for this position. This list is not to be construed as exclusive or all inclusive.

• Manages and maintains weekly sales and occupancy reports
• Manages the move-in process for IL, AL, and MS including the final signing of settlement paperwork
• Coordinates make ready process for IL, AL, MS once a move out has occurred in anticipation of a new resident
• Assists in organizing customization for new Members and Residents
• Prepares email blasts for distribution to leads and prospects
• Organize, coordinate and assist in planning of special events, including weekend events
• Order office supplies, postage, petty cash and other supply inventory
• Greet visitors, answer and direct telephone calls in a pleasant and professional manner
• Prepare, collate and distribute all correspondence/materials deemed appropriate by sales staff
• Manages and tracks parking assignments in the garage
• Other duties as assigned by Supervisor

Essential Duties and Responsibilities

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• High school diploma or equivalent
• Minimum 2 years of experience as Administrative Assistant involving customer service

We Offer

• Competitive salary and performance incentives
• Comprehensive Medical and Dental coverage for you and your family
• Paid time off accrual from Day 1
• Build your future with a 403(b)-retirement plan

Equal Employment Opportunity (EEO) Statement

The Legacy Senior Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected characteristic.

I-9 and E-Verify Compliance

Employment eligibility will be verified through the U.S. Department of Homeland Security’s E-Verify system. All applicants must provide valid documentation to establish identity and authorization to work in the United States, as required by federal law.