Marketing Assistant & Front Office Coordinator

The Glen at Heather Farm; Walnut Creek (CA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

PTO

Holidays

Medical

Dental

Vision

Life Insurance

401k with Employer Match

Tuition Assistance

Commuter Reimbursement

Job summary

The Glen at Heather Farm in Walnut Creek, CA is seeking a Marketing Assistant to professionally manage the front office of the Marketing Department. You will answer a multi-line phone, assist visitors, and support the team with clerical duties.

This full-time role offers a stable environment with benefits including PTO, holidays, medical/dental/vision, life insurance, 401k with employer match, tuition assistance, and commuter reimbursement.

Qualifications

• Minimum three years receptionist and/or administrative support experience.
• Excellent customer service skills.
• Excellent written and verbal communication; ability to facilitate small group presentations.
• Strong organizational and time management skills with attention to detail.
• Ability to handle multiple priorities amid distractions.
• Strong problem solving and decision making.

Responsibilities

• Answer a multi-line telephone and greet customers.
• Support Marketing team with clerical duties (copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.).
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures inventory for brochures, collateral, and supplies is up-to-date.
• Organizes records of depositors, assists in processing sale paperwork, updates the database.
• Performs additional work duties and responsibilities as assigned.

Skills

customer service

written and verbal communication

time management

organization

multitasking

problem solving

Tools

Microsoft Office Suite

Leads management system

Job description

The Glen at Heather Farm in Walnut Creek, CA is seeking a Marketing Assistant to professionally manage the front office of the Marketing Department. You will answer a multi-line phone, assist visitors, and support the team with clerical duties.

This full-time role offers a stable environment with benefits including PTO, holidays, medical/dental/vision, life insurance, 401k with employer match, tuition assistance, and commuter reimbursement.