Marketing Assistant

La Costa Glen Carlsbad CCRC LLC; Carlsbad (CA); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

PTO & Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k with Employer Match

Tuition Assistance

Commuter Reimbursement

Job summary

La Costa Glen Carlsbad CCRC LLC is seeking a Marketing Assistant to professionally manage the front office of the Marketing Department. You will greet visitors, answer a multi-line phone, and support the Marketing team with clerical duties.

The role requires 1-3 years of receptionist/administrative support experience, strong communication skills, and solid organizational abilities. This is a full-time, on-site position with opportunities for growth and development.

Qualifications

• 1-3 years experience in receptionist/administrative support.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with attention to detail.
• Ability to handle multiple priorities in a busy environment.
• Good judgment, problem solving and decision making skills.
• Strong computer skills including Microsoft Office Suite and a leads management system.

Responsibilities

• Answers a multi-line telephone and greets visitors.
• Supports Marketing team with clerical duties like copying, scanning, and mailing.
• Manages incoming/outgoing mail.
• Creates Excel reports and other documents as needed.
• Manages inventory of brochures and marketing collateral.
• Maintains organized records for depositors and sale paperwork.
• Performs additional administrative tasks as assigned.

Skills

Reception experience

Administrative support

Excellent communication

Organizational skills

Time management

Attention to detail

Problem solving

Multi-tasking

Tools

Microsoft Office Suite

Leads management system

Job description

• LOTS of Opportunity in a Stable & Beautiful work environment.
• Full-time Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
• 401k with Employer Match.
• Tuition Assistance.
• Talent development reviews and growth opportunities.
• Commuter Reimbursement.

The Marketing Assistant is responsible for the professional and efficient managing of the front office of the Marketing Department. They assist visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties.

PRINCIPLE DUTIES:

• Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, assisting as needed.
• Supports the Marketing Coordinator and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, handling mail-outs, etc.
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures that the inventory for brochures, collateral, and other essential supplies are always available and up-to-date.
• Organizes detailed records of current and future depositors, assists in processing sale paperwork, updates the database, and creates files.
• Performs additional work duties and responsibilities as assigned.

Why you’ll love La Costa Glen:

La Costa Glen is a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to hundreds of residents. Full services are provided, including restaurant dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities. We strive to make sure our employees are reaching their goals and working in the role they enjoy. We provide the perfect environment for learning and opportunities for growth. We listen to feedback and make changes to ensure the best work environment.

What you will bring

• 1-3 year's experience as receptionist and/or administrative support required. Experience in a sales environment is a plus.
• Excellent written and verbal communication skills, with the ability to facilitate small group presentations
• Strong organizational and time management skills. Strong attention to detail.
• Ability to handle multiple priorities while working in an area of constant distractions.
• Good judgment, problem solving, and decision making skills.
• Strong computer skills, including Microsoft Office Suite and the leads management system. Ability to learn new computer applications.

Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.