Dynamic Admin & Marketing Coordinator

Workana; United States; On-site; USD 42,000 - 60,000; Full time

Job summary

Workana is seeking an Administrative & Marketing Assistant to support day-to-day operations across administration, marketing, and basic finance. You will coordinate calendars, draft communications, prepare reports, assist content scheduling, and help manage expenses and invoicing with discretion.

You will liaise with teams and external partners, produce SOPs, track social media metrics, and help ensure brand consistency in a fast-paced environment.

Qualifications

• 2+ years of experience in an administrative, marketing, or office coordination role.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Familiarity with social media platforms (LinkedIn, Instagram, Facebook).
• Experience with expense management tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage multiple priorities.
• High attention to detail and accuracy.
• Demonstrated ability to handle confidential information with discretion.
• Post-secondary education in Business Administration, Marketing, or a related field is preferred.

Responsibilities

• Manage and maintain executives' and team calendars, scheduling meetings and coordinating appointments.
• Handle incoming emails and correspondence, triaging and responding as appropriate.
• Organize and maintain filing systems, ensuring documents are accurate and accessible.
• Create and maintain SOPs.
• Assist in coordinating travel arrangements.
• Prepare meeting notes and follow up on action items.
• Assist in development and scheduling of content across social media.
• Draft, proofread, and distribute marketing materials.
• Coordinate with external designers, agencies, or printers on collateral.
• Track and report on social media engagement metrics and campaign performance.
• Manage posting on social media platforms (LinkedIn, Instagram, Facebook).
• Gather missing receipts; process and reconcile expenses; code invoices to GL.
• Prepare monthly expense summaries and reports.

Skills

Communication

Organization

Detail orientation

Discretion

Multitasking

Microsoft Office / Google Workspace

Social media familiarity

Content management basics

Education

Post-secondary education in Business Administration, Marketing, or related field

Tools

Microsoft Office Suite / Google Workspace

Expense management tools

Job description

Workana is seeking an Administrative & Marketing Assistant to support day-to-day operations across administration, marketing, and basic finance. You will coordinate calendars, draft communications, prepare reports, assist content scheduling, and help manage expenses and invoicing with discretion.

You will liaise with teams and external partners, produce SOPs, track social media metrics, and help ensure brand consistency in a fast-paced environment.