Marketing Administration Assistant – Email Recipient Checks

HRS Talent Solutions; McAllen (TX); Remote; USD 36,000 - 52,000; Full time

Benefits offered by this job

Remote work

Private home office

Job summary

HRS Talent Solutions is seeking a Marketing Administration Assistant to perform final checks on campaign recipient lists for approved emails. You will review the assigned segments against instructions, identify opt-outs, typos, duplicates, and ensure the segment matches the scheduled send.

This is a full-time remote role focused on data privacy and accurate record-keeping. Training will cover the platform rules, check procedures, and how to escalate issues to the campaign owner.

Qualifications

• Customer service or office administration experience is useful.

Responsibilities

• Review assigned segments for opt-outs, typos, and duplicates.
• Flag contact preferences or suppression concerns.
• Verify test lists vs production lists and report exceptions.
• Record completion only after all required checks and keep data in the authorized system.

Job description

Marketing Administration Assistant – Email Recipient Checks

An approved campaign email is ready, and the team needs a careful final check of its recipient list. The Campaign Email Recipient Checker reviews assigned online segments against the provided instructions, flags unexpected entries, and records the outcome for the campaign owner. This full-time remote office administration role connects to customer service through respectful handling of contact preferences. You will not decide the campaign strategy or send an unapproved message.

A check before the send

A list may include a contact who opted out, an address with an obvious typo, or a duplicate entry. Follow the employer's defined checks and refer questionable records to the authorized owner. Do not restore an unsubscribed contact because their name appears on an older spreadsheet. Confirm that the segment and scheduled campaign match before you mark a review complete.

The team may also ask you to compare a small test list with the approved audience. Keep the distinction clear: a test address is not a production recipient. When a problem is found, describe the list, the specific issue, and what was checked without copying an entire contact database into an email. A campaign owner makes the final decision and controls the actual send.

What the role handles

Open the assigned online campaign and recipient instructions. Check the selected segment name and audience definition. Look for duplicates or obvious formatting issues under the checklist. Flag contact preference or suppression concerns. Compare a test list with its approved purpose. Report exceptions to the campaign owner. Record completion only after required checks. Keep contact data in its authorized system.

Customer service or office administration experience is useful, but no marketing background is required. Training will cover the platform, contact rules, and check procedure. You should be comfortable with online lists and spreadsheets, attentive to privacy, and willing to pause a questionable item for review.

The advertised pay is $32 per hour for full-time remote work. A private home office or similar setting is suitable for contact data. Hours and access arrangements will be confirmed by the employer.

Treat a test as a test

The campaign owner may send a proof to a small internal group before an approved audience receives anything. Verify that those addresses are part of the test, not copied from the production segment. If a name or suppression rule looks wrong, flag it before the owner approves the send. Your review is a defined checkpoint; it is not permission to change consent settings yourself.

An audience list can also change between the time it was prepared and the time a campaign is scheduled. Follow the employer's timing for a final check and record which version you reviewed. A duplicate contact may require more investigation than simply deleting a row, because the records could represent different permissions. Keep the issue attached to the correct campaign in the online system.

Review notes should capture

• The campaign and audience version examined.
• The checklist used for the assigned review.
• The kind of exception, without copying entire contact lists.
• Whether the issue was referred to the authorized owner.
• The difference between test and production recipients.
• The status of unresolved suppression concerns.

The marketing team will provide examples of common list problems. A beginner with strong office administration habits can learn the process and help protect the customer service relationship by respecting people's contact choices.