Marketing Admin & Operations Specialist

LIVE | WORK; Santa Ana (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

LIVE | WORK is seeking a highly organized Administrative Assistant to support the Marketing Department in Santa Ana, California. This full-time, 100% in-office role focuses on calendars, budgets, records, and logistics to keep projects on track.

You will coordinate meetings, track expenses, prepare documents, and liaise with internal teams and vendors. Prior marketing experience is helpful but not required; exceptional organization and communication are essential.

Qualifications

• Prior administrative assistant or office coordinator experience preferred.
• Exceptional organizational skills and attention to detail are essential.
• Proficiency with Microsoft Outlook, Excel, Word, and related MS Office apps.
• Experience maintaining calendars, budgets, expenses, or tracking systems.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• Maintain the department's master marketing calendar with events, deadlines, meetings, and schedules.
• Track ongoing projects, deadlines, and action items for timely completion.
• Keep digital files, spreadsheets, reports, and department records organized.
• Schedule meetings, prepare documents, and assist with correspondence.
• Follow up with internal departments and vendors on pending requests and deliverables.
• Provide day-to-day administrative support to the Marketing Director.

Skills

Organizational skills

Attention to detail

Microsoft Outlook

Microsoft Excel

Budget tracking

Calendar management

Written and verbal communication

Independence

Problem solving

Vendor coordination

Education

High school diploma or equivalent

Administrative certification (optional)

Tools

Microsoft Word

Job description

LIVE | WORK is seeking a highly organized Administrative Assistant to support the Marketing Department in Santa Ana, California. This full-time, 100% in-office role focuses on calendars, budgets, records, and logistics to keep projects on track.

You will coordinate meetings, track expenses, prepare documents, and liaise with internal teams and vendors. Prior marketing experience is helpful but not required; exceptional organization and communication are essential.