Marketing Admin Assistant - Hybrid Role

Vylor Inc.; Des Moines (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Parental leave

Retirement plan

Tuition reimbursement

Job summary

Vylor, Inc. is seeking an Administrative Assistant to support the North America Pioneer Agency Marketing Leader and the Multi-Channel Seeds Marketing Leader.

The role manages complex calendars, coordinates domestic and international travel, and handles communications for senior leaders in a fast-paced, matrixed environment. Responsibilities include preparing materials, organizing meetings and events, maintaining documentation, and overseeing expense processing and purchasing.

Qualifications

• High school diploma or equivalent.
• Minimum of three years’ administrative experience.
• Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Attention to detail and strong multitasking abilities.
• Uphold health and safety standards and company policies.

Responsibilities

• Manage complex, dynamic calendars for marketing leaders and prioritize requests.
• Coordinate domestic travel with frequently changing itineraries and prepare documentation.
• Handle communications for senior leaders and liaise with external partners and teams.
• Prepare briefing materials, agendas, and presentations for meetings and events.
• Record meeting notes, track actions, and maintain shared team documentation and sites.
• Process and reconcile expense reports; handle purchasing and accounts payable/receivable for the teams.

Skills

Communication skills

Time management

Multitasking

Professional discretion

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Vylor, Inc. is seeking an Administrative Assistant to support the North America Pioneer Agency Marketing Leader and the Multi-Channel Seeds Marketing Leader.

The role manages complex calendars, coordinates domestic and international travel, and handles communications for senior leaders in a fast-paced, matrixed environment. Responsibilities include preparing materials, organizing meetings and events, maintaining documentation, and overseeing expense processing and purchasing.