Administrative Assistant

Vylor, Inc.; Des Moines (IA); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Parental leave

Retirement plan

Tuition reimbursement

Job summary

Vylor, Inc. is seeking an Administrative Assistant to support the North America Pioneer Agency Marketing Leader and the Multi-Channel Seeds Marketing Leader.

The role manages complex calendars, coordinates domestic and international travel, and handles communications for senior leaders in a fast-paced, matrixed environment. Responsibilities include preparing materials, organizing meetings and events, maintaining documentation, and overseeing expense processing and purchasing.

Qualifications

• High school diploma or equivalent.
• Minimum of three years’ administrative experience.
• Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Attention to detail and strong multitasking abilities.
• Uphold health and safety standards and company policies.

Responsibilities

• Manage complex, dynamic calendars for marketing leaders and prioritize requests.
• Coordinate domestic travel with frequently changing itineraries and prepare documentation.
• Handle communications for senior leaders and liaise with external partners and teams.
• Prepare briefing materials, agendas, and presentations for meetings and events.
• Record meeting notes, track actions, and maintain shared team documentation and sites.
• Process and reconcile expense reports; handle purchasing and accounts payable/receivable for the teams.

Skills

Communication skills

Time management

Multitasking

Professional discretion

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Join Vylor—Powering the Future of AgricultureAt Vylor, we’re advancing agriculture through breakthrough science—combining elite germplasm, cutting-edge biotech, and next-generation expertise in gene editing and molecular breeding. Our portfolio includes trusted industry brands like Pioneer, Brevant, and Hoegemeyer, delivering performance farmers rely on.Join us to help scale innovation globally and shape what’s next in crop science.The Administrative Assistant provides comprehensive administrative support to the North America Pioneer Agency Marketing Leader, the Multi-Channel Seeds (MCS) Marketing Leader, and their respective marketing teams. This role is responsible for managing schedules, coordinating travel and meetings, preparing materials, and executing administrative processes that enable the marketing organization to operate efficiently and deliver on commercial priorities. The position requires sound judgment, discretion, and the ability to anticipate needs in a fast-paced, matrixed environment.Key ResponsibilitiesLeader and Team SupportManage complex, dynamic calendars for marketing leaders, prioritizing competing requests and proactively optimizing their time.Coordinate domestic and international travel arrangements, including frequently changing itineraries, and prepare associated documentation.Manage communications on behalf of marketing leaders and serve as a professional point of contact for senior leaders, external agency partners, cross-functional peers, and field marketing teams.Meeting and Event CoordinationPrepare and organize briefing materials, agendas, and presentations to ensure leader and team readiness for internal and external meetings.Plan and execute team meetings, offsites, agency and customer engagements, and marketing events, both onsite and offsite.Capture meeting notes, track action items, and maintain shared documentation and team sites (Teams, SharePoint, distribution lists).Administrative OperationsProcess and reconcile expense reports with accuracy and discretion.Manage purchasing, accounts payable, and accounts receivable activities on behalf of the supported marketing teams.Coordinate onboarding logistics for new marketing team members based in Johnston.Support marketing data entry, campaign tracking, and event recording as required.Ensure administrative processes and workflows remain accurate, efficient, and compliant with company policy.Cross-Functional CoordinationPartner with Technology, Human Resources, Facilities, and other enterprise functions to resolve team needs and remove barriers.Support ad hoc projects aligned with Commercial Marketing priorities.Perform additional responsibilities as assigned.Education:You have a high school diploma or equivalentWhat Skills You Need:You have a minimum of three (3) years’ administrative experienceYou are comfortable with technology and have strong computer skills, including proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint. You are also willing and able to learn and effectively use company-specific software and systems as needed.You have good written, verbal, and interpersonal communication skills with the ability to communicate effectively with internal and external customersYou have high attention to detail can multitask, maintain an organized workplace, and have excellent problem-solving skillsYou uphold health and safety to the highest standard! You consistently help others and demonstrate adherence to safety protocols, policies, and procedures to ensure you and your colleagues go home safely every dayWork Authorization and Relocation:VISA Sponsorship is NOT available for this positionRelocation allowance is NOT available for this positionWork Location:This is a hybrid position, which requires employees to work approximately 60% on-site at the designated Vylor location and may work up to 40% remotelyBenefits – How We’ll Support You:Numerous development opportunities offered to build your skillsBe part of a company with a higher purpose and contribute to making the world a better placeHealth benefits for you and your family on your first day of employmentFour weeks of paid time off and two weeks of well-being pay per year, plus paid holidaysExcellent parental leave which includes a minimum of 16 weeks for mother and fatherFuture planning with our competitive retirement savings plan and tuition reimbursement programLearn more about our total rewards package here - Corteva BenefitsCheck out life at Vylor! https://www.linkedin.com/company/vylorgenetics/Are you a good match? Apply today! We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.Corteva announced to separate our current advanced seed and genetics business to establish a standalone company, operating as Vylor, Inc. The process of the planned separation is anticipated to be completed the fourth quarter of 2026, subject to legal requirements and board approval. Should you accept this position, it is anticipated that, following conclusion of the separation, you would be an employee of Vylor, Inc. and your employment would be governed by Vylor, Inc. employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by Vylor, Inc. at an appropriate time and subject to any necessary consultation processes.Vylor is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.