Manufacturing HR Admin Specialist | Onboarding & Compliance

HR on Demand; Richardson (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

HR On Demand is recruiting for a hands-on HR Admin Specialist to support day-to-day HR across a group of companies in a Texas manufacturing environment.

You will manage employee records, onboarding/offboarding, HRIS data, and payroll-related tasks, while ensuring compliance with federal and Texas regulations. Mandarin fluency is highly preferred to assist Mandarin-speaking employees and partners.

Qualifications

• 2+ years in HR administration, HR coordination, or a similar role.
• Working knowledge of U.S. employment basics (I-9, FLSA, benefits administration).
• Experience with HRIS and payroll systems (e.g., ADP, Paylocity, Workday).
• Strong organization, attention to detail, and discretion with confidential information.
• Proficiency in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Coordinate new-hire onboarding and offboarding for office and production staff: paperwork, I-9/E-Verify, orientation, and system setup.
• Maintain accurate employee files and HRIS records across group entities; prepare routine HR reports.
• Support payroll processing by collecting and verifying timekeeping, PTO, and employee changes; assist with benefits enrollment and questions.
• Support high-volume hiring as operations scale: interview scheduling, candidate communication, and offer letters.
• Keep HR policies, the handbook, and required postings current and compliant with federal and Texas regulations.
• Serve as a bilingual point of contact for Mandarin-speaking employees and partners, including translating HR documents and communications.
• Track safety and compliance training for manufacturing staff; support engagement activities and general office administration.

Skills

HR administration

Discretion

Detail-oriented

Mandarin Chinese (spoken/written)

Education

Bachelor's degree in HR/Business

Tools

ADP

Paylocity

Workday

Microsoft Office

Excel

Outlook

Job description

HR On Demand is recruiting for a hands-on HR Admin Specialist to support day-to-day HR across a group of companies in a Texas manufacturing environment.

You will manage employee records, onboarding/offboarding, HRIS data, and payroll-related tasks, while ensuring compliance with federal and Texas regulations. Mandarin fluency is highly preferred to assist Mandarin-speaking employees and partners.