Human Resources Administrative Specialist

HR on Demand; Richardson (TX); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

HR On Demand is recruiting for a hands-on HR Admin Specialist to support day-to-day HR across a group of companies in a Texas manufacturing environment.

You will manage employee records, onboarding/offboarding, HRIS data, and payroll-related tasks, while ensuring compliance with federal and Texas regulations. Mandarin fluency is highly preferred to assist Mandarin-speaking employees and partners.

Qualifications

• 2+ years in HR administration, HR coordination, or a similar role.
• Working knowledge of U.S. employment basics (I-9, FLSA, benefits administration).
• Experience with HRIS and payroll systems (e.g., ADP, Paylocity, Workday).
• Strong organization, attention to detail, and discretion with confidential information.
• Proficiency in Microsoft Office, especially Excel and Outlook.

Responsabilités

• Coordinate new-hire onboarding and offboarding for office and production staff: paperwork, I-9/E-Verify, orientation, and system setup.
• Maintain accurate employee files and HRIS records across group entities; prepare routine HR reports.
• Support payroll processing by collecting and verifying timekeeping, PTO, and employee changes; assist with benefits enrollment and questions.
• Support high-volume hiring as operations scale: interview scheduling, candidate communication, and offer letters.
• Keep HR policies, the handbook, and required postings current and compliant with federal and Texas regulations.
• Serve as a bilingual point of contact for Mandarin-speaking employees and partners, including translating HR documents and communications.
• Track safety and compliance training for manufacturing staff; support engagement activities and general office administration.

Connaissances

HR administration

Discretion

Detail-oriented

Mandarin Chinese (spoken/written)

Formation

Bachelor's degree in HR/Business

Outils

ADP

Paylocity

Workday

Microsoft Office

Excel

Outlook

Description du poste

HR On Demand (HROD) is a Texas-based, full-service HR partner that supports global companies in establishing and growing their U.S. operations. We deliver end-to-end HR solutions, including talent acquisition, payroll, compliance, employee relations, and organizational development. Drawing on Fortune 500 HR leadership experience, we help businesses build compliant, high-performing teams and navigate the U.S. market with confidence.

We are recruiting for this position on behalf of our client, a solar manufacturing group that produces PV ribbon, PV busbar, photovoltaic junction boxes, and steel PV frames with a mission to strengthen U.S. energy independence.

About the Role

As we scale our manufacturing operations, we're looking for an HR Admin Specialist to support day-to-day HR across our group of companies. You'll be the go-to person for employee records, onboarding, and HR administration for a growing manufacturing workforce, and a key part of building HR processes that grow with the business.

Key Responsibilities

• Coordinate new-hire onboarding and offboarding for office and production staff: paperwork, I-9/E-Verify, orientation, and system setup
• Maintain accurate employee files and HRIS records across group entities; prepare routine HR reports
• Support payroll processing by collecting and verifying timekeeping, PTO, and employee changes Assist with benefits enrollment, open enrollment, and employee questions
• Support high-volume hiring as operations scale: interview scheduling, candidate communication, and offer letters
• Keep HR policies, the handbook, and required postings current and compliant with federal and Texas regulations
• Serve as a bilingual point of contact for Mandarin-speaking employees and partners, including translating HR documents and communications
• Track safety and compliance training for manufacturing staff; support engagement activities and general office administration

Qualifications

Required

• 2+ years in HR administration, HR coordination, or a similar role
• Working knowledge of U.S. employment basics (I-9, FLSA, benefits administration)
• Experience with HRIS and payroll systems (e.g., ADP, Paylocity, Workday)
• Strong organization, attention to detail, and discretion with confidential information
• Proficiency in Microsoft Office, especially Excel and Outlook

Preferred

• Fluency in Mandarin Chinese (spoken and written), highly preferred
• HR experience in a manufacturing, industrial, or multi-entity environment
• Interest in renewable energy or U.S. manufacturing
• Bachelor's degree in HR, Business, or a related field