Manufacturing Admin Pro: Ops & Scheduling

Atrium; Woodbridge Township (NJ); On-site; USD 50,000 - 65,000; Full time

Job summary

Atrium is expanding its administrative team and seeks an Administrative Assistant to support manufacturing operations, office staff, and management. The role focuses on accurate documentation, efficient communication, and smooth day-to-day workflows in a fast-paced setting.

This position requires 2+ years of administrative experience, strong MS Office skills, and the ability to manage multiple priorities in a manufacturing environment. Knowledge of ERP/MRP systems is a plus.

Qualifications

• 2+ years of administrative or office support experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Demonstrated reliability, punctuality, and professionalism.
• Comfortable working in or around a manufacturing/industrial environment.

Responsibilities

• Provide general administrative support to plant management and office staff, including answering phones, routing calls, and greeting visitors.
• Prepare, edit, and maintain documents, reports, spreadsheets, and presentations related to production, inventory, and scheduling.
• Assist with data entry into ERP/MRP or other manufacturing systems, including work orders, purchase orders, inventory adjustments, and shipping/receiving records.
• Coordinate meetings, appointments, and calendars; prepare meeting agendas and take and distribute minutes as needed.
• Maintain organized electronic and paper filing systems for production records, quality documentation, and compliance-related materials.
• Support HR and payroll functions as assigned, including timekeeping verification, onboarding paperwork, and training records.
• Communicate with vendors, customers, and internal departments regarding order status, shipping details, and documentation requirements.
• Order and track office and plant supplies; work with vendors to ensure timely delivery and cost-effective purchasing.
• Assist with preparation of reports for management on production metrics, inventory, and other operational data.
• Help ensure adherence to company policies, safety procedures, and quality standards in all administrative processes.
• Perform other related duties as assigned to support manufacturing and office operations.

Skills

Office admin experience

MS Office proficiency

Organizational skills

Communication skills

Reliability

Manufacturing environment

Education

HS diploma/GED

Associate degree preferred

Tools

ERP/MRP familiarity

Job description

Atrium is expanding its administrative team and seeks an Administrative Assistant to support manufacturing operations, office staff, and management. The role focuses on accurate documentation, efficient communication, and smooth day-to-day workflows in a fast-paced setting.

This position requires 2+ years of administrative experience, strong MS Office skills, and the ability to manage multiple priorities in a manufacturing environment. Knowledge of ERP/MRP systems is a plus.